About the Role:
Grade Level (for internal use):
09
Reports to: Chief People Officer
The Executive Assistant serves as a trusted partner to the Chief People Officer (CPO), supporting the CPO’s broader portfolio across People, Global Security, Site Operations, and Corporate Social Responsibility (CSR). The role manages complex priorities across time zones and senior stakeholders with sound judgment, discretion, and executive presence. In this high-visibility role within a fast-paced global organization, the ideal candidate brings high integrity, anticipates needs, protects the CPO’s time, brings structure to a changing environment, and represents the CPO and the People function with the highest level of professionalism.
The Team
The People Leadership Team partners with the CPO and business leaders to balance people and performance across a global, matrixed organization. The team operates with urgency, accountability, and collaboration, and values professionalism, responsiveness, sound judgment, and a solution-oriented mindset.
The Impact
The Executive Assistant is essential to the day-to-day effectiveness of the Chief People Officer. By optimizing the CPO’s time, ensuring readiness for critical meetings and decisions, managing confidential information, and coordinating with senior leaders across the enterprise, this role enables the CPO to focus on strategic priorities. The Executive Assistant sets a high bar and role-models our core values of Discovery, Partnership, and Integrity in every interaction with internal and external stakeholders.
What's in It for You
You will be a critical, day-to-day partner to the Chief People Officer, with exposure to the Executive Leadership Team (ELT), Board-level preparation, and global business leaders.
You will help shape how the People Team operates while working in a forward-thinking, nimble, People Forward organization that offers continued opportunities for growth and development.
Responsibilities
Own the CPO’s complex, high-volume, and constantly changing calendar and inbox across global time zones. Exercise judgment about what needs the CPO’s time, what can be redirected, and what requires immediate attention. Within agreed guidelines, resolve conflicts, decline or redirect requests, and draft routine responses on the CPO’s behalf.
Serve as the first point of contact and trusted gatekeeper for the CPO, triaging calls, meeting requests, and other inquiries. Handle highly confidential employee, talent, compensation, and Board information with integrity and discretion, and exercise sound judgment about what to escalate and when.
Build strong working relationships with the CEO’s office and executive assistants across the ELT to anticipate scheduling conflicts, coordinate executive meetings, and keep commitments on track.
Coordinate the CPO’s domestic and international travel, including working with local offices, managing last-minute changes, detailed itineraries, visa applications, and timely monthly expense reconciliation. The role itself requires minimal travel.
Coordinate the CPO’s participation in ELT and Board-related meetings, owning scheduling and logistics, and partner with the Chief of Staff and relevant leaders on briefing materials and follow-up. Schedule and manage People Leadership Team meetings, talent reviews, operating reviews, and confidential HR discussions.
Drive executive readiness and follow-through by preparing agendas, briefing materials, and high-quality PowerPoint presentations; compiling meeting and travel documents; capturing decisions and commitments; and tracking key action items through completion.
Own virtual and in-person meeting logistics across Microsoft Teams, Zoom, and hybrid environments, including conference rooms, facilities, AV, and catering.
Represent the CPO with senior stakeholders and serve as a trusted liaison to ELT members, Board members, People leaders, and cross-functional partners, including Communications, Legal, Risk & Compliance, and…