The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
This position is open to Ukrainian nationals only.
The monthly salary is UAH 54,000 gross (before taxes).
The position will be based in the Mykolaiv / Kherson Field Office, Ukraine
IRC Ukraine is recruiting this position to support the implementation of a UHF/OCHA-funded project in the South of Ukraine, covering Khersonska and Mykolaivska Oblasts, delivered by IRC together with sub-implementing partners. The Partnership Finance Assistant provides day-to-day finance support for the management and oversight of partner financial documentation, assisting in the review of partner financial reports, verification of supporting documentation and cost eligibility, and the maintenance of complete and audit-ready partner financial records.
The position works under the supervision of the Finance & Compliance Manager and in close coordination with IRC Finance, Grants and Partnerships colleagues. It is a support role: partner organizations retain responsibility for their own financial management and internal controls, and the position contributes to helping partners meet donor requirements rather than performing a control or enforcement function.
The position will be based in the Mykolaiv / Kherson Field Office, Ukraine, with regular travel to project and partner locations within Khersonska and Mykolaivska Oblasts as required. Given the frontline operating context, the position is subject to the applicable Duty of Care and security management arrangements.
KEY RESPONSIBILITIES
Partner financial report review and verification:
Support the review of financial reports submitted by sub-implementing partners, checking arithmetical accuracy, completeness and consistency with the approved partner budget.
Compare reported expenditure against approved budget lines and flag variances, unbudgeted items or amounts exceeding agreed thresholds for the attention of the Finance & Compliance Manager.
Support the review of partner cash requests and liquidation documentation, and assist in tracking advances issued, amounts liquidated and outstanding balances.
Prepare review checklists, summaries of observations and follow-up lists for each partner reporting cycle.
Assist in reconciling partner financial reports with disbursement records and with the consolidated project financial information.
Work with the internal ERP system (posting transactions, settlements, reconciliations, etc.).
Supporting documentation and cost eligibility:
Verify that partner expenditure is supported by complete documentation, including invoices, receipts, delivery notes, payment vouchers, proof of payment and evidence of receipt of goods or services.
Support the review of procurement documentation for partner expenditure, including quotations, bid analysis, purchase orders and contracts, and flag missing or inconsistent documents.
Assist in checking that costs are eligible under the grant agreement and donor rules, and flag items that appear ineligible, insufficiently documented or outside the approved implementation period.
Identify and flag potential duplicate payments, split purchases, amounts that do not match supporting documents, and other inconsistencies requiring clarification.
Prepare clear, factual queries for…