The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
Job Overview/Summary: Working under the supervision of the Senior procurement officer based in Beirut with travel to IRC Lebanon program field sites as required, the Procurement Officer is a key position within Supply Chain and carries responsibility for the integrity of the IRC procurement system. Procurement Officer must be able to rapidly procure program supplies, services and equipment, whilst ensuring best practices and maintaining audit-compliant records.
Major Responsibilities:
Specific responsibilities include:
Provide procurement services for IRC Lebanon as required
Implement and / or maintain standard IRC Lebanon procurement policies and procedures and ensure that procurement is carried out in accordance to IRC Lebanon and donor-specific polices
Attend procurement committee meetings.
Coordinate with Finance, Admin and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
Ensure that a transparent and responsive procurement process is implemented and maintained; generating bids analysis and Purchase Orders and Payment requests.
Routinely communicate, coordinate and plan with the relevant requesting staff / programs regarding the order and delivery of supplies.
Ensure that all supplies, services and equipment required are delivered in time.
Establish and maintain ethical and professional working relationships with suppliers.
Maintain supplier information for regularly purchased items and be informed of current local market conditions.
Support and provide appropriate trainings for procurement and program staff as required.
Advise the senior Procurement Manager of procurement-specific issues or improvements.
Be a part of MSA/MPA procedure
Anticipate in Market study process for Agreement extension
Manage the sourcing strategy in procurement Team for all items & services
Evaluate partners’ capabilities and provide capacity building if needed.
Monitor partners’ procurement process.
Provide assistance to the partner in implementing the support plan
Review Procurement Initiation Form (request raised by requester via Integra, IRC ERP system)
Process the Purchase Requests and prepare POs on Integra, IRC ERP system
Update the partners tracker on weekly basis
Produce routine purchase status reports for Senior procurement Manager, Programs and Finance.
Work closely with the senior procurement officer on power BI trackers
Update Donor requirements and follow up closing grants Requests (Purchase Initiation Form, purchase requests, and purchase orders).
Working knowledge of construction and rehabilitation works (civil, architectural, MEP, finishing), including common materials, trades, and methods
Familiarity with construction material specifications, standards, and quality requirements (e.g., cement grades, steel, piping, electrical components)
Awareness of site logistics, delivery constraints, and lead times for construction materials and equipment
Ability to review, prepare, and analyze Bills of Quantities (BOQs), including checking item descriptions, units, quantities, and rates
Experience comparing contractor BOQ pricing against engineer’s estimates and market rates, and identifying…