The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
This position is open to Ukrainian nationals only.
The monthly gross salary is UAH 68,600
The Supply Chain Officer is responsible for compliant asset management for Kyiv operations, coordination of registration and customs/logistics processes for incoming humanitarian cargo in relevant government systems, and timely preparation of monthly administrative and recurring contract payments for centrally managed agreements. The role ensures accurate documentation and timely updates in Integra (ERP) in line with IRC policies, country procedures and donor requirements. The role also maintains contract registers and archives, records goods and services receipts in Integra, and prepares guest house payment records and AP vouchers.
This position reports directly to the Supply Chain and Operations Senior Coordinator.
The role works in close coordination with Procurement, Supply Chain, Finance and Administration for payment processing, with IT and P&C for asset allocation and separation clearances, and with Programs/Field Offices for humanitarian cargo and asset movements.
The position has no direct reports.
RESPONSIBILITIES
Asset management and equipment storage
Receive and document incoming assets and equipment for Kyiv operations, verifying quantities and condition against supporting documents.
Maintain the Kyiv asset list, annual asset purchase register, rented equipment records and repair/disposal trackers in line with Integra, recording custody, assignments, locations, condition and lifecycle status; retain supporting records in line with retention requirements.
Support periodic physical asset verifications and reconciliations between physical records and Integra (ERP); support data quality improvements and reporting for management, audit and grant closeout.
Coordinate asset allocation during onboarding or role changes with People and Culture (P&C), Administration and IT, and lead staff separation asset clearance in Kyiv; ensure handover/return documents are completed and filed, and escalate unresolved recovery cases to the line manager.
Coordinate Kyiv equipment storage points and rented storage arrangements, including the container, with Administration/Facilities; maintain key custody, access control, secure and orderly storage, and traceability of equipment, packaging and furniture pending allocation, repair or disposal.
Prepare waybills and coordinate inter-office asset transfers, confirming dispatch, receipt, custody and location updates with the relevant offices.
Coordinate asset maintenance and repairs, including warranty and non-warranty work; liaise with IT on equipment preparation and clearing returned laptops before reuse, and track items sent for repair until their return.
Prepare write-off/disposal documentation and arrange approved disposal of unusable equipment in compliance with IRC and donor requirements; consolidate items across offices where needed, obtain required approvals and completion evidence, and update asset records. Coordinate approved destruction of unused program payment cards with the responsible teams.
Humanitarian cargo registration and logistics
Verify invoices, packing lists, cargo quantities/weights and carrier/vehicle details;…