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Ankura

Recruiting Coordinator

Place: Pennsylvania
Posted: 2 days ago

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Applies on ankura.wd5.myworkdayjobs.com

The role

Ankura is a team of excellence founded on innovation and growth.

The Associate, Talent Acquisition Coordinator supports the global Talent Acquisition organization by executing critical recruiting operations, compliance, onboarding, and process management activities. This role serves as a key operational partner to recruiters and stakeholders across the Americas, EMEA, and APAC, helping to ensure a consistent, efficient, and high-quality experience for candidates and internal clients throughout the recruiting lifecycle.

The position combines recruiting coordination, background screening administration, onboarding support, vendor management, process improvement, and project execution. The ideal candidate is highly organized, detail-oriented, customer-focused, and motivated to drive operational excellence within a fast-paced, global professional services environment.

Key Responsibilities

Background Check Administration & Compliance

Manage end-to-end background check processes, including initiation, tracking, monitoring, candidate follow-up, and completion.

Review screening results and facilitate the adjudication and escalation process in accordance with company policies and applicable regulations.

Partner with recruiters, candidates, hiring managers, and screening vendors to resolve issues and maintain hiring timelines.

Monitor background check metrics and identify opportunities to improve efficiency and compliance.

Maintain accurate records and audit-ready documentation.

Onboarding & Cross-Functional Coordination

Support onboarding activities and pre-employment requirements for new hires.

Partner with People Services, Payroll, Immigration, and other internal teams to ensure seamless hiring and onboarding experiences.

Proactively identify and resolve issues that could impact candidate start dates.

Coordinate onboarding communications and process-related activities.

Invoice & Vendor Management

Manage Talent Acquisition-related invoices and vendor payment processes.

Track expenses, maintain documentation, and support budget-related reporting.

Partner with vendors, Finance, and internal stakeholders to resolve invoice discrepancies and operational issues.

Process Improvement & Operational Excellence

Identify and implement opportunities to improve Talent Acquisition operational processes, workflows, and stakeholder experiences.

Document and maintain standard operating procedures, job aids, and process documentation.

Support the implementation and adoption of new systems, tools, and operational enhancements.

Analyze operational data and trends to identify opportunities for increased efficiency and scalability.

Special Projects

Participate in and lead components of Talent Acquisition Operations projects and initiatives.

Support onboarding enhancements, compliance programs, vendor management initiatives, system implementations, reporting improvements, and process redesign efforts.

Assist with data analysis, documentation, project planning, testing, training, and change management activities.

Global Recruiting Operations Support

Partner with recruiters globally to support hiring activities across multiple regions and business groups.

Assist with interview scheduling across complex calendars, time zones, and stakeholder groups.

Conduct phone screens and candidate outreach as needed.

Support recruiters with administrative and operational aspects of the recruiting lifecycle.

Help ensure a positive and professional candidate experience throughout the hiring process.

Qualifications

Required

Bachelor's degree or equivalent experience.

1-3 years of experience in Talent Acquisition, Recruiting Operations, HR Operations, Recruiting Coordination, Onboarding, or a related field.

Strong organizational, prioritization, and project coordination skills.

Exceptional attention to detail and commitment to accuracy.

Strong written and verbal communication skills.

Proficiency with Microsoft Office applications and HR/recruiting technologies.

Ability to manage confidential and sensitive information with discretion.

Preferred

Experience working with Workday, ATS platforms, HRIS systems, or background screening vendors.

Experience supporting global recruiting teams or multi-region hiring processes.

Familiarity with onboarding, employment screening, payroll, immigration, or compliance-related processes.

Experience working in a consulting, professional services, or corporate environment.

What Success Looks Like

Delivers a seamless experience for candidates, recruiters, and hiring managers globally.

Ensures background checks, onboarding activities, and operational processes are executed accurately and on time.

Establishes strong partnerships with Recruiting, People Services, Payroll, Immigration, and external vendors.

Identifies opportunities to streamline processes and improve operational effectiveness.

Serves as a trusted operational resource for the global Talent Acquisition team.

#LI-Remote

Ankura is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability. Equal Employment Opportunity Posters, if you have a disability and believe you need a reasonable accommodation to search for a job opening, submit an online application, or participate in an interview/assessment, please email accommodations@ankura.com or call toll-free +1.312-583-2122. This email and phone number are created exclusively to assist disabled job seekers whose disability prevents them from being able to apply online. Only messages left for this purpose will be returned. Messages left for other purposes, such as following up on an application or technical issues unrelated to a disability, will not receive a response.