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Apacheip

Billing Specialist

Place: Houston Headquarters
Posted: 2 days ago

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Applies on apacheip.wd1.myworkdayjobs.com

The role

Job Description

BILLING SPECIALIST

Short Description: We’re hiring a Billing Specialist to prepare accurate, timely invoices for our projects and keep customer billing records in order

Position Supervises: None

Position Structure: Full Time / Hourly / In Office

WHAT APACHE INDUSTRIAL HAS TO OFFER

Apache Industrial Services offers career opportunities for both Craft and Non-Craft employees . Whether you work in the field or support our operations from the office, you’ll be part of a team that values safety, teamwork, and quality.

We provide opportunities to gain experience, grow, and advance your career while working alongside experienced and supportive teammates. At Apache Industrial, every role plays an important part in our success.

POSITION OVERVIEW: As a Billing Specialist at Apache Industrial, you will prepare, submit, and maintain customer invoices for assigned projects and regions. The role handles high-volume billing across a variety of contract types, making sure every invoice matches contract terms, customer requirements, and tax rules. You will work with operations, Accounts Receivable, and customers to resolve billing questions and discrepancies.

A TYPICAL DAY MIGHT INCLUDE:

Contract Review & Billing Setup

Reviewing and interpreting contracts, purchase orders, and service agreements to confirm billing terms

Monitoring invoice requests and tracking project status with operations to identify work that is ready to bill

Applying an understanding of cost components (e.g., time and materials, labor) to ensure accurate billing

Maintaining accurate customer billing accounts and records in the billing system, including validating Tax Identification Numbers (TINs)

Invoicing & Submission

Generating invoices, credit memos, and debit memos

Submitting invoices according to each customer’s requirements (e.g., email, online portal, AIA pay applications, TRACK), including preparing and mailing paper invoices where required

Performing billing adjustments, including reissuing, canceling, and crediting invoices and adjusting rates as needed

Ensuring invoices comply with applicable tax regulations and company policy

Reconciliation & Issue Resolution

Reconciling billing records against contracts, purchase orders, and service agreements

Investigating and resolving billing discrepancies or disputes with internal teams and customers

Responding to customer and employee questions about invoices and payments

Coordinating with Accounts Receivable on outstanding balances and gathering the documentation needed to collect overdue accounts

Reporting & Month-End

Posting daily and weekly revenue into the reporting system and supporting month-end close

Preparing periodic billing reports and summaries for management

Retaining supporting documents and customer communications

General

Following all company safety rules and procedures and supporting continuous improvement of the safety program and quality management system

Performing other duties as assigned

EDUCATION & EXPERIENCE:

Required

1+ years of billing, accounts receivable, or accounting experience

Experience handling high-volume invoicing with a high degree of accuracy

Preferred

Bachelor’s degree in Accounting, Finance, or a related field

Experience using Microsoft Dynamics SL (Solomon)

Billing experience in the engineering and construction industry, including AIA pay applications and retainage

KNOWLEDGE, SKILLS, AND ABILITIES:

Strong organizational and time-management skills, with the ability to prioritize multiple tasks and meet billing-cycle and month-end deadlines

Strong attention to detail and accuracy in data entry and invoice preparation

Ability to read and interpret contract billing terms

Proficiency with Microsoft Office, including Excel (VLOOKUPs, pivot tables, etc.), SharePoint, Outlook, and Word

Strong analytical and problem-solving skills

Clear, professional written and verbal communication with internal teams and customers

Discretion in handling confidential financial information

Ability to work independently and as part of a team

PHYSICAL DEMANDS & WORKING CONDITIONS :

Sitting or standing at a workstation for prolonged periods, with occasional walking, bending, and reaching

Light work that includes lifting or moving objects up to 20 pounds

Working primarily in an office environment; no adverse environmental conditions expected

May occasionally be required to work extended hours, weekends, or travel based on business needs

Ability to perform the essential functions of the position, with or without reasonable accommodation

Regular use of computers, phones, and other standard office equipment

Apache Industrial Services is an Equal Opportunity Employer and considers all applicants for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by law. We are committed to providing reasonable accommodations to individuals with disabilities throughout the application and interview process. If you need assistance, please contact the Human Resources Department.