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KIHOMAC

Cleared Senior Administrative Assistant

Place: Hanscom, AFB, Massachusetts, United States
Pay: $66k to $77k
Posted: 2 days ago

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Applies on apply.workable.com

The role

Expertise and Functions

Provide comprehensive administrative support to PK leadership and contracting teams

Manage daily taskers, suspense actions, action items, and organizational deliverables

Maintain PK official records, contract closeout files, trackers, and documentation repositories

Oversee personnel in‑/out‑processing and maintain office documentation, calendars, and scheduling

Coordinate meetings, conferences, virtual sessions, and prepare agendas, minutes, and briefing materials

Manage KTFileShare, SharePoint, Teams resources, permission access, and inspection readiness

Support workflow management, office operations, and process improvement initiatives

Prepare official correspondence, reports, and leadership documentation

Disseminate program guidance, maintain leadership awareness of priorities, and respond to routine inquiries

Assist with DTS travel coordination and serve as VRO/TCO telephone focal point

Validate recurring reports and support ESGK training events and office activities

Other duties as assigned

Requirements

Education/Training:

Bachelor’s Degree preferred

Experience:

12+ years of general experience

5+ years working in the DoD sector

Technical Skills:

Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)

Experience administering SharePoint administration and document management

Experience providing calendar management and executive scheduling support

Meeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, WebEx)

Demonstrated ability to track action items, suspense, and workflow requirements

Experience preparing executive correspondence, reports, and briefing materials

Experience with data collection, analysis, and administrative reporting

Experience supporting DoD acquisition or program management offices

Knowledge of Air Force organizational structures and administrative processes

Interpersonal Skills:

Ability to manage multiple priorities and competing deadlines

Excellent customer service and stakeholder engagement skills

Strong problem-solving and critical-thinking abilities

Ability to collaborate with team players capable of working across diverse organizations

Ability to handle sensitive and confidential information with discretion

Adaptability in a fast-paced, mission-focused environment

Proactive mindset with a continuous process-improvement approach

Security:

Must be a US citizen

Must have an active Secret clearance

Physical Requirements:

Able to occasionally reach with hands and arms

Prolonged periods of computer screen use, while sitting or standing at a desk

Adhere to safety protocols when in work areas requiring use of PPE (e.g. eyewear, gloves, masks, hearing protection, steel toed shoes, etc.)

Able to safely lift and carry up to 20 pounds at a time

Benefits

Health Care Plan (Medical, Dental & Vision)

Retirement Plan (401k, IRA)

Life Insurance (Basic, Voluntary & AD&D)

Paid Time Off (Vacation, Sick & Public Holidays)

Short Term & Long Term Disability

Training & Development

Wellness Resources

Salary: $65,700- $77,000

This is not a guarantee of compensation, rather actual salary will be based on experience, qualifications, and applicable certifications or degrees held. Offered salary may fall outside of this range.