Looking for Philippines-based candidates
Job Role: Publishing Assistant
Compensation range: $1,600 AUD - $1,800 AUD / Monthly
Engagement type: Independent Contractor Agreement
Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.
Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.
Who The Client Is: Our client is an independent Australian publishing business producing a quarterly international arts and culture magazine featuring contemporary artists, creative projects, exhibitions, products, and visual storytelling.
The business works with artists, galleries, writers, designers, brands, and creative partners across each publication cycle. Alongside its magazine, the organisation runs an annual art prize, international artist directory, annual curated exhibitions, and manages digital publishing, e-commerce, email marketing, and social media activities connected to its projects.
This is a collaborative environment suited to someone who enjoys working across editorial administration, project coordination, publishing operations, and digital content while managing multiple deadlines and stakeholders.
Role Overview: We're looking for a highly organised and detail-oriented Publishing Assistant to provide day-to-day administrative and project coordination support to the Editor-in-Chief throughout the quarterly magazine publishing cycle.
You'll help coordinate artists, writers, galleries, brands, proofreaders, and other team members to ensure content and assets are received accurately and on time. The role also supports the magazine's pre-order and on-sale campaigns across the website, email, and social media channels.
You'll be responsible for keeping publishing tasks and deadlines on track, maintaining accurate project documentation, coordinating communications, and assisting with digital publishing and promotional activities.
The ideal candidate is organised, proactive, comfortable managing multiple deadlines, and confident communicating with a range of creative stakeholders.
Key Responsibilities:
Magazine Administration & Project Coordination
Support the Editor-in-Chief with the creation, publication, and promotion of the quarterly magazine
Follow up on editorial offer emails and outstanding responses
Confirm participating artists and coordinate contracts and signed documentation
Coordinate with artists, galleries, and brands to obtain high-resolution images and artwork/product information by required deadlines
Create and maintain the magazine Design Checklist throughout the publishing process
Follow up with writers to ensure editorial copy and exhibition lists are received by deadline
Coordinate the submission of editorials to the relevant team members for editing
Coordinate final editorial approvals and work with the Designer to prepare the magazine for team proofing
Coordinate with third-party proofreader and ensure required edits are received by deadline and coordinate their implementation with the relevant team members
Communicate with contributors throughout the publishing process
Pre-Order & Magazine Promotion
Assist with opening magazine pre-orders
Create and update products on the website
Review and schedule email campaigns
Create (using existing templates) and coordinate social media promotions for pre-orders
Create (using existing templates) and upload website banners across relevant websites
Coordinate promotional materials with contributing artists and encourage them to share campaigns
Assist with preparing magazine promotional collateral across digital channels
Magazine On-Sale & Digital Publishing
Create and update the magazine product on the website
Maintain accurate product inventory
Review and schedule magazine on-sale email campaigns
Update current issue information across website menus and store pages
Update website homepage and relevant promotional banners
Prepare and publish social media announcements for the new issue
Create and publish relevant magazine blog content
Assist with preparing and publishing the Editor's Note blog
Upload digital magazine editions to relevant library and digital publishing platforms
Update email banners and distribute relevant internal communications
Coordinate ongoing magazine promotional content across social media channels
Notify customers when their magazine has been shipped
Contact subscribers whose subscriptions have ended and assist with renewal communications
Art Prize Administration
Assist with administrative tasks associated with the annual art prize
Draft art prize blog content as required
General Team Support
Maintain accurate publishing records, checklists, and project documentation
Track outstanding tasks and follow up with contributors and team members to ensure deadlines are met
Provide administrative support to other team members where required
Assist with other relevant publishing and operational tasks as directed
Required Skills and Qualifications:
Previous experience in publishing, editorial coordination, content administration, project coordination, or a similar role
Excellent attention to detail and accuracy
Strong organisational and project management skills
Ability to manage multiple projects, stakeholders, and deadlines simultaneously
Strong written and verbal English communication skills
Ability to confidently follow up with contributors and stakeholders to keep projects on schedule
Strong prioritisation and time management skills
Proactive approach with the ability to work independently
Discretion and tact when handling contributor, customer, and business information
Working knowledge of Microsoft Office and other standard office software
Experience working with WordPress
Experience using Canva
Familiarity with Photoshop
Experience using OneNote or similar documentation and organisation tools
Ability to provide and maintain suitable hardware and software for remote work
Nice to Have
Experience working within publishing, media, arts, culture, or creative industries
Experience coordinating editorial or magazine production workflows
Experience working with artists, writers, designers, or other creative contributors
Experience with e-commerce websites and online product management
Experience coordinating email marketing campaigns
Familiarity with social media content and promotional campaigns
Experience with digital publishing or online magazine platforms
Experience supporting events, competitions, awards, or creative programs
Work Arrangement & Expectations:
This is a remote role that will be set up as an independent contractor engagement.
To ensure alignment and transparency, successful candidates will be expected to:
Disclose any existing ongoing roles or client work
Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)