Position: HR Generalist West (Multi-Site Operation)
Location: Onsite – California hub, with regular travel to sites across the region
Classification: Exempt, Full-Time
Reports To: Chief Legal Officer
Travel: Travel between hubs in the west region, including in CA, TX, WA and any new hubs, (estimated 25% of time); valid driver’s license required
Pay : Exempt $75,000 – $118,000 per year, dependent upon experience, skills and location.
Who We Are
Flexcar is completely reimagining car ownership. Buying a car is expensive, and leasing locks you in. So, we created a better way: flexing. Flexcar gives people their own car with one monthly payment that includes insurance, maintenance, roadside, and registration, plus the freedom to swap, keep, or return it as life changes. It's more affordable, more flexible, and more enjoyable than buying or leasing. By combining operational expertise with technology, data, and AI, we're transforming every part of the customer journey. We're scaling fast, and we're building the next generation of leaders to scale with us.
What You Will Do
The HR Generalist West supports a predominantly non-exempt, hourly workforce across multiple locations. This is a hands-on, highly visible role that spends significant time on-site with frontline teams and operations leaders rather than behind a desk.
The role owns day-to-day employee relations, onboarding, performance management and wage-and-hour compliance, including in CA. It partners closely with site and regional operations leaders to keep practices consistent from location to location.
The ideal candidate knows employment law in practice, specifically for CA, is approachable on the floor, and is comfortable moving between sites to handle issues in person.
Key Responsibilities Serve as the primary HR point of contact for assigned locations, splitting time between hubs based on business need
Conduct regular site visits to meet with employees and managers, hold HR office hours, and check posting, timekeeping and safety compliance in person
Respond on-site to time-sensitive employee relations issues, investigations and workplace incidents
Partner with site and regional operations leaders to align HR practices with staffing, scheduling and productivity goals
Identify trends across locations (turnover, attendance, complaints) and recommend practical fixes
Respond to employee questions on schedules, attendance, pay and workplace concerns
Conduct and document investigations into attendance, performance, policy violations, harassment and discrimination complaints, in line with FEHA requirements
Partner with managers on coaching, corrective action and terminations, ensuring consistency and proper documentation
Support conflict resolution and a respectful, inclusive work environment
Support daily and weekly overtime, double-time, split-shift and reporting-time pay practices
Help train managers on compliant scheduling and timekeeping practices
Flag potential compliance risks, such as off-the-clock work or missed breaks, to Senior Leadership
Partner with Payroll on timecard corrections, accurate wage statements and final pay timing at separation
Audit timekeeping and scheduling practices across sites to reduce PAGA and class-action exposure
Track state and local minimum wage, paid sick leave and other ordinances that apply to each location
California specific: Monitor compliance with California meal and rest period rules, including premium pay when breaks are missed, late or short
Coordinate onboarding, orientation, policy acknowledgments, I-9 compliance and required notices (e.g., Wage Theft Prevention Act notice)
Administer leaves under CFRA, FMLA, Pregnancy Disability Leave and paid sick leave, along with any state specific regulations, in coordination with benefits partners
Manage the interactive process for disability, pregnancy and lactation accommodations
Process status changes, transfers and separations, and conduct exit processes
Apply company policies consistently across all sites in line with state and federal employment laws
Support OSHA and Cal/OSHA compliance, including the Injury and Illness Prevention Program and the Workplace Violence Prevention Plan
Support audits, reporting, workers’ compensation claims, and workplace safety coordination
Track completion of mandated harassment prevention training for supervisors and non-supervisors
Maintain personnel files and records in line with state and federal retention and employee access rules; support audits
Support compliance with any pay transparency and Fair Chance Act hiring requirements
Coach frontline managers on specific practices for leading non-exempt teams, especially breaks, overtime and scheduling
Deliver on-site training on people management, compliance and workplace conduct
Provide guidance on performance management, attendance and engagement
What You Will Have 3–5 years of HR generalist experience, with at least 2 years supporting California employees
Strong focus on non-exempt, hourly workforces in operational settings
Working knowledge of wage and hour law, specifically CA, including meal and rest periods, premium pay, daily overtime, wage statements and final pay rules
Hands-on experience administering CFRA, FMLA, Pregnancy Disability Leave and state specific paid sick leave
Experience conducting workplace investigations and documenting findings that hold up to legal review
Familiarity with FEHA, OSHA, and Cal OSHA requirements and the accommodation interactive process
Experience supporting multiple sites or field locations, including regular travel between them
Valid driver’s license, clean driving record and ability to travel to sites on short notice
Strong organizational skills, attention to detail and ability to manage priorities across locations
Clear, professional communication with employees and leaders at all levels
Preferred Experience with PAGA risk reduction, wage-and-hour audits or responding to agency claims (e.g., Labor Commissioner, CRD)
Knowledge of local ordinances in major markets (e.g., Los Angeles, San Francisco, San Jose, Dallas, Houston, Seattle)
Experience in automotive, retail, manufacturing, logistics, transportation or other field-based operations
Multi-state HR experience in addition to California
HRIS and timekeeping experience (e.g., Paycom, Rippling, UKG)
SHRM-CP, PHR or Phra certification
Key Competencies Employee-focused and approachable, on the floor and in the office
Sound judgment and strict confidentiality
Practical, solutions-oriented mindset under operational pressure
Comfortable enforcing policies with empathy and consistency across sites
Able to balance compliance with positive employee experience
Self-directed and organized when working independently across locations
Work Environment Regular in-person interaction with frontline, hourly employees and operations leaders
Significant time on the floor and in hubs across the west
Frequent local and regional travel between sites; occasional overnight travel may be required
Mileage and business expenses reimbursed per company policy and State Federal Law
What Tops Off the Tank Rest & Relaxation: Flexible PTO policy
Future Savings: 401(k) plan with company match from day one
Benefits: Excellent, low-cost medical, dental and vision coverage with day-one eligibility, plus short- and long-term disability
Drive a Flexcar! Discounted employee rate on Flexcar products and no annual membership fee
Weekly Pay
… and other amazing perks!
Disclaimer: This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer.