Jobs from company career pages

3,321,293 postings from 78,349 employers. Scout sends you the ones that fit, every morning. Get your matches

City ManagerCity of Williams · Williams, AZ, United States$124k to $158k5 days ago
Assistant CuratorBSU · Ball State University$60k to $65kYesterday
Senior Solutions Architect (German speaking)Sanity · Remote in GermanyYesterday
Brand Promotions Assistant – Entry-LevelIB Collective Co. · Boise, ID, United StatesToday
Entry-Level Positions – No Experience Required | Paid TrainingIB Collective Co. · Caldwell, ID, United StatesToday
Assistant Manager Trainee – Immediate HireIB Collective Co. · Boise, ID, United StatesToday
Senior Manager, Project/Portfolio ManagementVSP · Remote US$88k to $143kYesterday
Student Accounts ProcessorBarryu · Miami Shores- Main CampusToday
Test Engineer - Electrical/ElectronicsBSI Group · Loughborough£32k to £35kToday
Senior Test Engineer - Electrical/ElectronicsBSI Group · Loughborough£38k to £45kToday
Test Engineer - Construction ProductsBSI Group · Hemel Hempstead£32k to £35kToday
LPN / LVN, Assisted Living - DaysEexs · Lubbock, TX, United StatesToday
Maintenance SupervisorEexs · The Villages, FL, United StatesToday
Line CookEexs · Mystic, CT, United StatesToday
Registered Nurse (RN) - 3 West Patient Care (Med Acute) - Mullica Hill - FT - 6:45am-7:15pmErnh · Mullica Hill, NJ, United StatesYesterday
Registered Nurse (RN) - 3 West Patient Care (Med Acute) - Mullica Hill - FT - 6:45pm-7:15amErnh · Mullica Hill, NJ, United StatesYesterday
Unit Clerk - 3 West Patient Care (Med Acute) - Mullica Hill - PT - 6:45am-7:15pmErnh · Mullica Hill, NJ, United StatesYesterday
Field Account Executive - Bonn / Ruhrgebiet (w/m/d)Lightspeed Commerce, Inc. · BonnYesterday
Senior Partner Development Manager - Hospitality PartnershipsLightspeed Commerce, Inc. · MadridToday
Capital Account ManagerLightspeed Commerce, Inc. · AmsterdamToday
Back End developerAristocrat · Warsaw, PolandToday
Privacy Legal CounselAristocrat · Las Vegas, NV, USYesterday
Finance Manager - Tech ServicesAristocrat · Las Vegas, NV, USYesterday
IS Support Specialist - DAGibson Dunn · Dallas$80k to $95kToday
Director, Global Services Operations & ExcellenceProsci · Canada · Remote$125k to $156kYesterday
Director, Global Services Operations & ExcellenceProsci · United States · Remote$132k to $165kYesterday
Bilingual Prosci Instructor, FranceProsci · France · RemoteToday
Nursing Graduate - Emergency Department - February 2027 Cohort - LHAAMCLuminis Health · Annapolis, MD$29 to $36 an hourToday
Nursing Graduate - Neuro Care Unit - February 2027 CohortLuminis Health · Annapolis, MD$29 to $36 an hourToday
Nursing Graduate - Medical Surgical - February 2027 CohortLuminis Health · Annapolis, MD$29 to $36 an hourToday
Channel Activation Manager Global Travel Retail - Available ImmediatelyLindtspruengli · Kilchberg, SwitzerlandToday
Mitarbeiter Besucherempfang (m/w/d) - in Teilzeit (50%)Lindtspruengli · Aachen, GermanyToday
Business Operations AssociateLAPORTE L.C.C. · West Chester, PA$50k to $60kYesterday
Business Operations Intern (Paid, Part-Time)LAPORTE L.C.C. · West Chester, PA$22 to $25 an hourYesterday
Mammography Technologist | BAICMSK · New York, NY$52.26 to $83.69 an hourYesterday
APP Hospice and Palliative Care Fellowship – 2027–2028 Information SessionsMSK · New York, NYYesterday
Advanced Practice Provider | Solid Tumor Genitourinary, Inpatient Hospital MedicineMSK · New York, NY$156k to $197kToday
SC Medical Information Communication Manager ZhengzhouSanofi · ZhengzhouToday
特药事业部医学信息沟通代表湛江Sanofi · ZhanjiangToday
SC Medical Information Communication YangzhouSanofi · YangzhouToday

Logos provided by Logo.dev

Hays Electrical Services

Proposal & Prequalification Coordinator

Place: Houston, TX, United States
Posted: Yesterday

Apply Sign up to save

Applies on hayselectricalservices.applytojob.com

The role

Position Summary

We are seeking a highly organized, detail-oriented Proposal & Prequalification Coordinator to support the preparation, coordination, formatting, and submission of technical proposals, customer prequalification packages, RFQs, RFPs, and other business development materials.

This position works closely with the Proposal & Prequalification Manager and cross-functional teams, including Estimating, Preconstruction, Operations, Finance, Safety, Risk Management, Human Resources, and Marketing, to ensure accurate, complete, and timely submissions.

The ideal candidate possesses strong organizational, communication, proofreading, and document-management skills, with the ability to coordinate multiple priorities and maintain accurate company information.

Key Responsibilities

Proposal Coordination and Submission

Support the preparation, coordination, formatting, and submission of technical proposals, prequalification packages, RFQs, RFPs, and other customer-requested materials.

Review bid and prequalification requirements to identify required documents, forms, attachments, deadlines, and submission instructions.

Assist with developing proposal compliance checklists, calendars, schedules, and internal due dates.

Collect required information from Finance, Safety, Risk Management, Human Resources, Operations, Estimating, Marketing, and other departments.

Prepare initial proposal content using approved templates and existing company information, including project experience, resumes, organizational information, company qualifications, and standard narrative content.

Format and assemble proposal documents, exhibits, attachments, presentations, and supporting materials in accordance with established company and customer requirements.

Maintain proposal calendars and track internal deadlines, outstanding information, reviews, approvals, and final submission requirements.

Prequalification Coordination

Support contractor and customer prequalification requests by collecting and organizing financial, bonding, insurance, licensing, safety, workforce, certification, and company-experience information.

Maintain the centralized prequalification tracker, including submission status, renewal dates, expiration dates, outstanding requirements, and completed submissions.

Monitor upcoming prequalification renewals and communicate required actions to the Proposal & Prequalification Manager and applicable internal stakeholders.

Document Management and Content Maintenance

Maintain an organized and current library of approved company information, including licenses, certifications, safety information, insurance documentation, project experience, employee resumes, organizational information, and approved boilerplate content.

Update reusable proposal materials and templates as approved information changes.

Coordinate document revisions and maintain appropriate version control throughout the review and approval process.

Assist with maintaining standardized proposal and prequalification templates, checklists, file structures, naming conventions, and administrative processes.

Quality Control and Compliance

Perform quality-control reviews for formatting, spelling, document completeness, consistency, and compliance with stated submission requirements.

Identify missing or inconsistent information and escalate issues to the Proposal & Prequalification Manager prior to submission.

Maintain confidentiality of financial, insurance, safety, employee, and other sensitive company information.

Cross-Functional Coordination and Process Improvement

Support development and formatting of customer presentations, project interview materials, pursuit presentations, and related deliverables.

Coordinate with internal stakeholders to ensure information is received, reviewed, and incorporated within established deadlines.

Support continuous improvement initiatives designed to improve proposal organization, document accessibility, submission accuracy, and overall process efficiency.

Required Qualifications and Experience

High school diploma or equivalent required.

1–3 years of experience in proposal coordination, prequalification support, construction administration, marketing coordination, business administration, document control, or a related function.

Strong organizational skills with the ability to manage multiple deadlines, documents, and requests simultaneously.

Strong written communication, proofreading, grammar, and document-formatting skills.

Proficiency with Microsoft Word, PowerPoint, Excel, and Adobe Acrobat.

Ability to review instructions and identify required documents, forms, deadlines, and submission requirements.

Strong attention to detail and ability to identify missing, incomplete, or inconsistent information.

Ability to maintain organized electronic files, trackers, templates, and documentation.

Strong interpersonal skills with the ability to obtain information and coordinate deliverables across multiple departments.

Ability to appropriately handle confidential financial, employee, insurance, safety, and company information.

Preferred Qualifications

Associate's or bachelor's degree in Business, Communications, Marketing, Construction Management, or a related field.

Experience within electrical contracting, construction, engineering, architecture, or another architecture, engineering, and construction (AEC) environment.

Previous experience supporting proposals, RFPs/RFQs, contractor prequalifications, bids, or pursuit activities.

Experience with ISNetworld, Avetta, or general contractor-specific prequalification platforms.

Experience with Unanet, Cosential, CRM, proposal-management, or similar systems.

Familiarity with Adobe InDesign, Canva, or comparable publishing and presentation tools.

Experience supporting Estimating, Preconstruction, Business Development, or Marketing teams.

Why Hays Electrical Services

Fast-growing national electrical contractor with operations across multiple states.

Opportunity to directly impact organizational growth and talent strategy.

Hays Electrical Services is an Equal Opportunity Employer and is committed to creating an inclusive environment for all employees.

Collaborative, high-performance culture.

Exposure to executive leadership and strategic hiring initiatives.

Career growth opportunities within a rapidly expanding organization.