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Higgsfield

HR Admin

Place: Almaty, Kazakhstan
Posted: 3 days ago

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Applies on jobs.ashbyhq.com

The role

WHY WORK AT HIGGSFIELD AI?

Higgsfield AI is the fastest-scaling generative AI company in history, hitting $1B in annual revenue run rate, 30M+ users worldwide, 6M+ generations per day, and powering 390 of Fortune 500 brands. We're building at the absolute frontier of AI-powered video creation and next-generation creative tools. Joining Higgsfield means becoming part of a high-impact team shaping the future of AI-native experiences, at a company that isn't just moving fast, but rewriting what fast looks like.

WHO WE ARE LOOKING FOR

Everyone at Higgsfield is an A-player. We're looking for an HR Admin who brings:

- High energy, agency, and extreme ownership over their scope.

- Obsessive attention to detail — documents, dates, and records are always in perfect order.

- Speed and reliability: things get done fully, on time, without reminders.

- Comfort with ambiguity and a fast-changing, high-intensity environment.

- Discretion and professionalism when handling confidential employee information.

WHAT YOU WILL WORK ON

- Prepare, issue, and maintain HR documentation: employment contracts, amendments, internal orders, policies, leave records, and other statutory documents in accordance with the Labour Code of the Republic of Kazakhstan.

- Run the administrative side of onboarding and offboarding: contract preparation, document collection and verification, and regulatory registrations where required.

- Maintain accurate and up-to-date personnel files and HRIS data for all employees.

- Track and administer vacations, sick leaves, business trips, and other absences, keeping all supporting documentation compliant.

- Support the relocation of international employees on the documentation side: employment formalities, permits-related paperwork, and coordination with migration service providers.

- Prepare reports and data required by local authorities and internal stakeholders.

- Support audits, inspections, and internal reviews with complete, well-organized records.

- Work closely with the HR team, accounting, and external advisors (legal, migration services) to keep day-to-day HR administration fully compliant.

YOUR MUST-HAVES

- Hands-on experience in HR administration in Kazakhstan, with solid practical knowledge of the Labour Code of the Republic of Kazakhstan.

- Proven experience preparing and maintaining employment contracts, orders, personnel files, and statutory HR records in full legal compliance.

- Experience with HRIS or similar systems and confident data management skills.

- High attention to detail and strong organizational skills.

- Excellent written and spoken English, Russian & Kazakh

YOUR GOOD-TO-HAVES

- Experience with employment of foreign nationals in Kazakhstan (work permits, migration registrations, coordination with authorities).

- Experience in a fast-growing startup or international company.

- Familiarity with 1C:ЗУП or similar payroll/HR software.

THE DEAL

- Full-time, on-site role in our Almaty office.

- Competitive salary in USD.

- Opportunity to grow alongside one of the fastest-scaling AI companies globally.

- High ownership, fast learning, and meaningful impact from day one.