PURCHASING BUYER I
SUMMARY
The Purchasing Buyer I is responsible for ensuring all required actions and or services, prior to and after purchase order, are completed timely to support production needs through application of purchasing management and negotiation. Purchasing Buyer I should be able to search and provide competitive bids from approved suppliers. Purchasing Buyer I must understand demand logic, item parameters, pricing/cost, contract negotiation, and responds to buy message. Purchasing Buyer I must ensure accuracy and completeness of requisition, and monitor on-time delivery or supplier payment function for the procurement of commodities necessary for company operations. Must be able to manage and execute operations/productions purchase order requests.
ESSENTIAL DUTIES AND RESPONSIBILITIES
.
Other duties may be assigned. Reasonable accommodation for disabilities may be made for one or more of the following:
Review and execute action messages to purchase order for raw material based on MRP requirements by comparing current inventory against future or demands.
Out sources subcontract works to approved vendors based on MRP requirements or specific production / planning requirement by comparing internal production demand and capacity.
Purchases parts, equipment, and materials or other Maintenance, Repairs, by preparing request for quotations and submitting purchase orders with approved suppliers. Issues purchase orders and agreements that accurately reflect price, schedule, terms, and conditions as negotiated with suppliers. Maintains accurate lead times for assigned commodities.
Identifies and recommends suppliers by investigating potential suppliers, researching parts, equipment, machinery, services, and materials availability.
Evaluates bids for standard and non-standard items. Selects suppliers for lower cost items or items of limited scope and complexity
Analyzes and negotiates price, delivery, quality and service required. Develops alternate sources of supply by identifying and researching prospective suppliers.
Resolves shipment quality discrepancies by mediating supplier/manufacturing issues. Facilitates the resolution of issues by arranging and participating in conferences between suppliers and company team members.
Negotiates and settles claims for: damage, rejections, and losses, return of materials, over-shipments, cancellations and engineering changes with suppliers. Provides parts, equipment, and materials information by answering questions and requests. Prepares reports by collecting, analyzing, and summarizing information and trends.
Mediate payment reconciliation (quantity and price variance, past dues, etc.)
Participates in continuous improvement activities and provides suggestions for cost reduction and improved efficiency.
Coordinates purchasing activities with manufacturing and engineering departments to maintain inventory at planned levels.
Purchase order data entry in ERP/MRP system.
Identifies cost cutting opportunities by reviewing requisitions.
Obtains written quotations from vendors.
Determines the best source for procurement of commodities by documenting and reviewing competitive bids.
Performs follow-up or back orders, expedites delivery of orders and makes delivery arrangements.
Responsible for maintaining accurate subcontractors, suppliers and vendor files.
Supports team leadership with department and company managers and officials, vendors, reporting agencies, clients, customers and the public.
Provides high standards of integrity.
Works under supervision with a degree of creativity and latitude is required.
Maybe required perform general administrative duties.
Responsible for complying with government, company, and local policies, procedures, and regulations (e.g., Estimating system manual, RFPs/RFQs, ITAR, Procurement integrity, Export Compliance) relating to the development of cost proposals. Awareness of proposal, accounting, and rate development (common systems). Awareness of audit, fact-finding, and negotiation processes (e.g., self-audit, internal audit, government audit, effective negotiation) and how they affect the proposal process.
Responsible for complying with the rules and regulations set forth by Federal, Local, and State government, LISI Aerospace, and HSE Procedures.
Responsible for attending all training provided and for adhering to all HSE procedures, policies, and plans, conforming to reporting requirements, and safe operating procedures at all times.
Required to bring any known or suspected nonconformance for all company procedures or legal requirements to management’s attention immediately.
Other duties maybe assigned.
The essential functions have been provided as examples of the type of work performed by employees assigned to this job classification. The Company reserves the right to modify the work assignments and/or to make reasonable accommodations so that qualified employees can perform the essential functions. The job description is not intended to be an all-inclusive list of duties and responsibilities. It is intended to describe the general nature of the position.
Ways of working, Experience, and Behaviors
To perform the job successfully, an individual should demonstrate the following competencies:
Analytical – Ability to analyze and understand complex information, product specification, and critical technical information. Able to scrutinize information providing succinct information on risks and proposed actions. Ability to quantify/evaluate manufacturing processes and technologies to identify capabilities and ensure “best cost” solutions for purchased components and new product cost parameters.
Technical Skills – Understands and has working knowledge to clearly share expertise and transfer technical knowledge to others.
Oral Communication – Speaks clearly and persuasively in positive or negative situations; listens intently to others and seeks clarification; Provides clear and pleasant responses to inquiries regardless of the situation. Strong interpersonal skills required with Supplier/Customer conflict resolution. Customer service-oriented
Written Communication – Basic knowledge of different communication materials (e.g., proposals, papers, user guides, reports, articles, promotional materials, brochures, web sites, presentations, speeches). Basic writing ability to assist in preparation of departmental correspondence and documents.
Team Work – Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests.
Business Acumen – Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
Cost Consciousness – Works within the direction of the department’s resources; Contributes to profits and revenue; Conserves organizational resources.
Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change under limited supervision and direction
Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Develops realistic action plans.
Quality control—the individual demonstrates accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance.
Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Builds Trust - Interacts with others in a way that gives them confidence in one’s intentions and those of the organization.
Supervisory Responsibilities
This position has no supervisory duties.
May be assigned to lead and/or coach team members with new or updated procurement programs.
ESSENTIAL JOB REQUIREMENTS SKILLS AND ABILITIES
Education and/or Experience
Bachelor degree (BA/S) in Supply Chain, Logistics or Business Administration.
Minimum 2-3 years related experience in Purchasing, Supply Chain, or a technical position in a high volume manufacturing environment and/or training; or equivalent combination of education and experience in a fast pace environment.
Working and specialized knowledge of the interdepartmental operations. Experience in supply and demand forecasting.
Language Skills
Ability to read, analyze, and interpret, technical procedures, or governmental regulations. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Mathematical Skills
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to concepts of basic algebra and geometry.
Reasoning Ability
Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Computer Skills
Working knowledge of MRP system and network procurement system. Proficiency in Microsoft Office products, Excel, Access, Word, and PowerPoint.
PHYSICAL DEMANDS, WORK ENVIRONMENT, HEALTH AND ,SAFETY
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl and talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
Safety and Environmental
The responsibilities of the position include compliance with company and governmental safety, environmental and hazardous materials regulations and procedures. Employee will be required to wear personal safety equipment such as safety glasses, hearing protection, or proper footwear PPE in specified areas.
Participate in the development and promotion of the HSE culture
Be exemplary in terms of health, safety and the environment, in particular by:
Respecting and ensuring respect for the instructions and rules established in the field of health, safety and the environment (in particular the LISI golden rules)
Immediately correcting, whenever possible, or reporting to his or her superiors and/or the HSE department, any malfunction or risky situation in the fields of health, safety and environmental protection
Implementing preventive actions to reduce the environmental footprint and control health and safety risks
Participate, upon request, in analyses (of risks, incidents) and HSE working groups related to his/her professional scope
Be familiar with the main health and safety risks and the main environmental impacts relating to the scope of his/her work
Be familiar with the site's HSE policy and objectives
To be able to make proposals for improving working conditions and limiting environmental impact