We are currently looking for a Manager, Payroll & Benefits to join our team of committed professionals. This Full-time position within the Association is housed at the YMCA of Northeastern Ontario’s Durham location in Sudbury.
The Manager, Payroll & Benefits reports to the Controller and leads payroll, benefits, and pension administration for approximately 700 employees across the Association, coordinating multiple bi-weekly payroll processes through Dayforce.
The role ensures accurate, timely payroll and benefits administration, supports employees throughout onboarding and offboarding, and provides the Controller with documented assurance over payroll liabilities and year-end audit readiness. Working with People & Culture, Business Partners, Business Units, and providers, the incumbent strengthens benefits awareness, maintains confidential records and procedures, and leverages Dayforce to improve service, data integrity, and processing efficiency.
START DATE: As soon as possible
LOCATION: Sudbury, ON
RATE OF PAY: $65,000-$70,000 annually. Compensation will be commensurate with the successful candidate’s relevant education, experience, and qualifications.
HOURS: 40 per week, with some evenings and occasional weekends.
What You’ll Do
Lead multiple bi-weekly payroll processes for approximately 700 employees through Dayforce. Maintain employee payroll profiles, processing calendars, and checklists; validate time and attendance, earnings, deductions, retroactive adjustments, exceptions, and approvals to ensure accurate, timely pay
Reconcile and process statutory remittances, provincial taxes, and collective bargaining obligations accurately and on time
Coordinate payroll and benefits onboarding and offboarding with People & Culture and Business Units, including employee setup, enrolments, changes, final pay inputs, and benefit updates. Support timely preparation, review, issuance, and amendment of Records of Employment (ROEs)
Administer employee pension programs and the Manulife relationship, ensuring accurate records and timely remittances
Manage the Employee and Family Assistance Program (EFAP), SunLife health and dental benefits, and provider relationships. Maintain accurate eligibility, enrolments, coverage changes, leaves, terminations, deductions, and remittances
Reconcile monthly benefit premium statements to payroll enrolments, coverage levels, deductions, and employee recoveries; investigate discrepancies and coordinate corrections with People & Culture and providers
Maintain detailed worksheets showing the composition of each payroll liability balance and reconcile payroll and benefit accounts to Dayforce source data and the general ledger. Document reconciling items and their resolution to provide the Controller with assurance over
Provide guidance on pay, deductions, adjustments, and reporting
Coordinate benefits training and information sessions with Business Partners, Business Units, and providers so staff understand available benefits and how to access them
Partner with People & Culture and Dayforce support to maintain data integrity, resolve processing issues, test updates, and leverage workflows, reporting, and employee self-service. Support process improvements and AI automation with appropriate validation, approvals, and protection of employee information
Maintain confidential payroll and benefits records and current procedures covering Dayforce workflows, validation, approvals, reconciliations, exception handling, and records retention. Document backup instructions to support consistent processing and continuity
What You’ll Bring
College diploma or University degree in Finance, Accounting, Business Administration or a related field an asset; an equivalent combination of relevant education and hands-on experience may be considered
Payroll Compliance Professional (PCP) designation from the National Payroll Institute required
Payroll Leadership Professional (PLP) designation preferred
Three to five years (3-5) of progressively responsible experience in hands-on payroll processing and management of payroll routines, including ownership of end-to-end payroll cycles, processing calendars, validation, approvals, exception resolution, remittances, and year-end reporting
Preferred experience in not-for-profit organization
Demonstrated experience coordinating multiple bi-weekly payroll processes for a workforce of comparable size and complexity
Experience administering benefits and pension programs, reconciling premium statements and employee recoveries, preparing payroll liability worksheets tied to source data and the general ledger, supporting year-end audits, and documenting payroll procedures and backup routines
Strong Dayforce application skills and advanced Excel skills to validate source data, prepare liability composition worksheets, and reconcile payroll to the general ledger.
Working knowledge of payroll requirements, statutory remittances, ROEs, benefits and pension administration, and confidential employee records.
Strong understanding of payroll accounting, internal controls, reconciliations, and audit documentation.
Exceptional written, oral, interpersonal, and presentation skills and the ability to effectively interface with senior management and staff
Bilingualism in both official languages an asset
Current and satisfactory Police Record with Vulnerable Sector Check
What We Offer
As a charity and community-based organization, we know how important connection and wellness is, and we offer a workplace that invests in people. We provide:
Free YMCA membership for you + your family
Discounts on camps, child care, and recreation programs
Paid vacation + personal/sick days
Comprehensive health & dental, including vision + wellness supports (chiro, massage, mental health, naturopathy & more!)
Employee & Family Assistance Program with counselling, coaching, legal + financial supports
Life, disability, and accident insurance coverage
YMCA Federation Pension Plan
Mileage reimbursement
Team events + staff recognition
Learning & development opportunities
Explore different YMCA roles and career paths
Flexible hours + hybrid work options (role dependent)
HOW TO APPLY
If you would like to work in a family friendly environment, please apply, by website only, with a cover letter and resume by November 16, 2026 to the attention of the Personnel Committee.