TEL Staffing is seeking a Sales & Marketing Support Specialist to work full-time in Pensacola FL .
JOB SUMMARY:
The Sales & Marketing Support Specialist plays a key role in supporting our company’s sales growth and business development initiatives by maintaining accurate customer & prospect data, managing HubSpot activities, coordinating new customer onboarding, and developing targeted prospect lists. This position supports the Director of Sales AND the sales team by tracking pipeline activity, coordinating proposals and follow-ups, identifying cross-selling opportunities, as well as preparing reports to monitor sales performance.
Additionally, this role will assist with marketing campaigns, social media management, and the development of sales & marketing materials, in order to strengthen the brand’s presence, as well as support our customer acquisition and retention initiatives.
The ideal candidate is highly organized, detail-oriented, proactive, and comfortable using technology & data in order to improve our efficiency, support overall accountability, and contribute to the company’s continued growth.
KEY RESPONSIBILITIES:
Customer Onboarding and Account Setup- Enter all new customers into company’s operating software and ensure all required account information is complete and accurate
Coordinate with sales, customer service, & operations in order to facilitate a smooth & timely customer onboarding process
Verify account information and/or resolve discrepancies and/or missing information as needed
HubSpot Management- Maintain accurate & up-to-date prospects, contacts, company’s, and sales opportunities records in HubSpot
Create & maintain contact lists, email sequences, and support lead-nurturing workflows & sales activity records
Monitor data quality, identify duplicate records & incomplete information, and/or resolve discrepancies promptly
Ensure sales opportunities include appropriate pipeline stages, next steps, follow-up dates, and documented activities
Support the consistent use of HubSpot processes & procedures across the sales team
Lead Generation and Market Research- Research target industries & identify potential commercial customers who are aligned with company’s service offerings & growth objectives
Develop targeted prospect lists & identify key decision-makers, relevant contacts and business contact information
Research competitors, industry trends, & market opportunities to support sales strategies and identify potential areas for growth
Maintain organized records of prospect sources, research findings, and outreach activities to support effective prospecting & follow-up
Social Media and Marketing- Assist with planning, creating, scheduling, & publishing social media content and weekly company announcements on TVs
Support email marketing campaigns, promotional initiatives, and other marketing activities
Ensure marketing materials accurately represent company’s services, brand standards, & professional image
Monitor campaign engagement & results, and assist with identifying opportunities for improvement
Provide ownership including email tracking for the company newsletter
Maintain the marketing email list including reporting and performing routine maintenance
Sales Administration, Pipeline and Reporting- Monitor sales pipeline activity and track leads, opportunities, proposals, & outstanding follow-ups in HubSpot
Identify overdue follow-ups, inactive opportunities, incomplete sales records, & data discrepancies, and communicate findings to the Director of Sales and/or appropriate team members
Prepare recurring sales reports, pipeline updates, dashboards, meeting materials, & action-item summaries in order to monitor lead generation, prospecting activity, pipeline status, proposals, new customers, & overall sales activity
Assist with preparing proposals, presentations, pricing documents, sales collateral, and other customer-facing materials
Track proposal status, customer responses, & follow-up activities to support timely execution and accountability
Maintain accurate CRM data, standardized sales templates, service descriptions, & supporting documentation to ensure consistent processes and reliable management reporting
Identify trends, report discrepancies, & opportunities for improvement, and communicate relevant findings to the Director of Sales
Create and maintain a tracking system for incoming inquiries such as new customers, customer issues, & customer questions
Process Improvement and Technology- Identify opportunities to streamline sales administration, customer onboarding, reporting, and marketing workflows
Leverage approved technology, automation, & artificial intelligence tools to improve productivity, document quality, and operational efficiency
Review AI-generated content and/or information for accuracy & appropriateness, and comply with company policies regarding confidentiality, data security, & the responsible use of technology
General Responsibilities- Collaborate with the Director of Sales and other departments to support sales & marketing initiatives, and achieve company objectives
Maintain the confidentiality of customer information, prospect data, pricing, and other sensitive company information
Prioritize assignments, meet deadlines, communicate progress, and proactively escalate issues requiring management attention
Perform other related duties as assigned to support the needs of the business
QUALIFICATIONS: High School Diploma (or GED) is REQUIRED
Associate Degree in Business Administration or a related field is PREFERRED
Minimum of 2-3 years of progressively responsible administrative experience is PREFERRED
Experience in a fast-paced office environment strongly is PREFERRED
SKILLS & COMPETENCIES: Advanced proficiency in Microsoft Office Suite, particularly Word, Excel, Outlook, PowerPoint, Co-Pilot, and Teams
Leverage artificial intelligence (AI) tools such as ChatGPT , Microsoft Copilot , and/or other approved platforms to enhance document quality, automate routine tasks, analyze information, & enhance operational efficiency while maintaining data accuracy and confidentiality
Strong written and verbal communication skills
Excellent organizational and time-management abilities
High attention to detail and accuracy
Ability to prioritize multiple assignments and meet deadlines
Professional demeanor and strong interpersonal skills
Problem-solving and decision-making skills
Ability to maintain strict confidentiality, anticipate needs, resolve issues, and exercise sound judgment
PAY RATE :
This position will start at $18+/hr. (Depending on CURRENT level of experience)
BENEFITS : (that may be available AFTER completion of Temp period) Competitive salary commensurate with experience
Comprehensive benefits package that includes health, dental, & vision insurance with a portion of premiums being covered by our company
Retirement savings plan with employer match
Paid time off in accordance with company policy
Dynamic and collaborative work environment focused on innovation and excellence
TEL Staffing complies with regulations enforced by the EEOC. TEL Staffing is a drug-free workplace .
This position is Temp-to-Hire. No benefits offered during the Temp period.