CPT-11569 Executive & Project Administrative Virtual Assistant at 20four7VA
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CPT-11569 Executive & Project Administrative Virtual Assistant
Worldwide
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Administrative/Business Support
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CPT-11569 Executive & Project Administrative Virtual Assistant
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Title: CPT-11569 Executive & Project Administrative Virtual Assistant
Independent Contractor – CPT-11569 Executive & Project Administrative Virtual Assistant/Business Support VA/Entry-Senior Level (Remote).
Overview
20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.
A Texas-based heavy civil contractor specializing in bridge repair and infrastructure work is seeking a highly organized Business Support VA to provide executive assistance, project administration, meeting support, and recurring back-office support.
The VA will work primarily with the company owner and Project Manager, helping remove repetitive administrative work while keeping meetings, calendars, documentation, and follow-ups organized.
The client is looking for a proactive and dependable administrative professional, not necessarily a construction specialist. Construction experience is a plus but is not required.
The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.
Scope of Services
Contractors will be required to provide services that align with the following client tasks:
Executive & Meeting Support
Manage calendars, appointments, reminders, and upcoming priorities
Attend assigned virtual meetings and take detailed, organized notes
Track action items, commitments, and follow-ups from meetings
Help ensure important deadlines and responsibilities do not fall through the cracks
Schedule meetings, appointments, and routine communications
Keep the owner organized and informed of upcoming priorities
Project & Back-Office Administration
Enter production-report information into the company's internal project-tracking system
Perform recurring project data entry accurately and consistently
Assist with submittals and other project documentation
Organize meeting records and project-related information for future reference
Download, transfer, and maintain information within company systems
Support the Project Manager with repetitive administrative tasks that take time away from higher-level project responsibilities
Assist with additional project and operational administration as trained
Communication & Follow-Up
Send professional emails and routine project communications
Follow up on outstanding administrative items
Coordinate routine meetings and appointments with outside contacts
Communicate with vendors, clients, or project contacts when directed
Provide proactive updates and raise questions when information or direction is unclear
Each engagement is based on a defined scope of work…