CPT-11633 Construction Project Coordination via Buildertrend Virtual Assistant at 20four7VA
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CPT-11633 Construction Project Coordination via Buildertrend Virtual Assistant
Worldwide
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Administrative/Business Support
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CPT-11633 Construction Project Coordination via Buildertrend Virtual Assistant
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Title: CPT-11633 Construction Project Coordination via Buildertrend Virtual Assistant
Independent Contractor – CPT-11633 Construction Project Coordination via Buildertrend Virtual Assistant/Business Support VA/Junior-Advanced Level (Remote).
Overview
20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.
An established Charlotte-based construction and real estate development company is seeking an experienced Construction VA to manage Buildertrend administration, subcontractor bid, purchase order and invoice coordination, project documentation, plan & bulletin tracking, and recurring back-office operations.
The company is transitioning from vertical construction toward a greater focus on land development. The ideal candidate must already have practical construction-industry knowledge and understand how project documentation, bidding, vendors, schedules, and compliance requirements fit together. The position is primarily centered around construction operations, bookkeeping and administrative duties.
The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.
Scope of Services
Contractors will be required to provide services that align with the following client tasks:
Buildertrend & Project Administration
Maintain and organize project information within Buildertrend
Upload and properly categorize plans, specifications, contracts, and supporting documents
Maintain consistent project file structures in Google Drive
Ensure subcontractors and internal team members can access current project documents
Monitor project correspondence and identify outstanding administrative requirements
Keep project records and recurring workflow trackers accurate and current
Record daily logs with info from site manager
Manage incident reports
Manage project schedules and send reminders
Follow up on task lists
Bidding & Subcontractor Coordination
Distribute bid packages and specification documents to subcontractors
Track bid deadlines, outstanding responses, and required follow-ups
Respond to routine subcontractor requests for project documentation
Coordinate vendor and subcontractor communications
Monitor outstanding bids and provide status updates
Escalate project questions requiring management or technical decisions
Insurance, Permitting & Loan Compliance
Track subcontractor certificates of insurance and expiration dates
Request updated insurance certificates and supporting documentation
Maintain project insurance trackers and…