CPT-11662 Construction Project Administrative Assistant at 20four7VA
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CPT-11662 Construction Project Administrative Assistant
Worldwide
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Administrative/Business Support
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CPT-11662 Construction Project Administrative Assistant
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Title: CPT-11662 Construction Project Administrative Assistant
Independent Contractor – CPT-11662 Construction Project Administrative Assistant/Business Support VA/Any (Remote).
Overview
20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.
An established commercial fireproofing contractor is seeking a detail-oriented Business Support VA to assist its project management team with project documentation, subcontractor compliance, billing support, reporting, and recurring administrative deadlines.
The company manages approximately 100 projects annually and works with numerous general contractors, each with different documentation requirements and construction-management systems.
The ideal candidate will bring strong administrative and project-coordination skills, excellent attention to detail, and the ability to work independently across multiple projects and processes. Direct construction experience is beneficial but not required, as the company has established workflows and will provide training.
The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.
Scope of Services
Contractors will be required to provide services that align with the following client tasks:
Project Documentation & Coordination
Maintain project records, task lists, and deadlines in ClickUp
Organize plans, specifications, forms, and project correspondence
Prepare, track, and follow up on project submittals
Upload and retrieve documents through general contractor portals
Use Bluebeam to review, markup, combine, organize, and export PDFs
Coordinate documentation requests with project managers and general contractors
Billing, Insurance & Compliance Support
Assist with progress billing and draw documentation using approved records
Prepare supporting documents and coordinate lien-waiver requests
Request and track certificates of insurance (COIs)
Assist with company prequalification and contractor registration requirements
Prepare weekly Davis-Bacon/certified-payroll documentation for management review
Compile monthly OCIP/CCIP insurance reporting information as directed
Project Closeout & Administrative Support
Organize warranties, closeout packages, and required project documentation
Track missing documents, outstanding submissions, and recurring deadlines
Maintain accurate project files and supporting financial records
Coordinate routine signature requests through DocuSign
Follow up with internal staff and general contractors regarding incomplete items
Provide regular updates on project status, completed…