Job description
A & Associates, Inc. | Temp-to-Hire Opportunity-Office Assistant
INTRODUCTION
A & Associates is a reputable staffing agency with a proven track record in screening and recruiting as well as job placement and career development. With more than ten (10) offices throughout the United States, A & Associates is a company that can be trusted to provide a diverse level of services with excellence, diligence and integrity.
“Quality In Everything We Do” is far more than our mantra, it is our standard!
Explore a career with A & Associates, one of the leading providers for temporary, temp-to-hire, permanent placement services and security guard services.
JOB DESCRIPTION
A & Associates is seeking a dependable, organized, and motivated Office Assistant to support daily administrative, shipping, receiving, and inventory operations at a new office location in Bloomfield, New Jersey.
Our client operates in the information technology services industry, supporting business technology equipment, IT infrastructure, and related services.
The Office Assistant will help maintain an organized and professional office environment while assisting with incoming and outgoing shipments, inventory documentation, and general administrative tasks.
This position is ideal for someone who enjoys a combination of office administration and hands-on responsibilities.
Previous experience is preferred but not required. The client is willing to train the right candidate and provide opportunities for professional development and advancement.
This is a temporary-to-permanent opportunity for an individual seeking stability and long-term career growth.
DUTIES AND RESPONSIBILITIES
The duties and responsibilities of the Office Assistant include, but are not limited to, the following:
Office Administration & Maintenance
Maintain a clean, organized, safe, and professional office environment.
Perform routine office cleaning and general housekeeping duties.
Answer incoming telephone calls professionally and direct inquiries appropriately.
Assist with daily administrative activities and general office operations.
Print, scan, copy, and organize letters, documents, and shipping paperwork.
Prepare and send emails and maintain accurate electronic records.
Assist with additional administrative assignments as requested.
Shipping, Receiving & Equipment Handling
Receive incoming packages and equipment delivered by FedEx, UPS, and other carriers.
Inspect incoming shipments for visible damage and report discrepancies.
Assist with unpacking, organizing, and storing electronic and computer equipment.
Prepare outgoing shipments and ensure packages are labeled correctly.
Print shipping labels and organize packages for scheduled carrier pickups.
Coordinate package handoffs to FedEx, UPS, and other delivery personnel.
Maintain organized shipping, receiving, and equipment storage areas.
Handle computer and electronic equipment carefully to prevent damage or loss.
Inventory & Data Entry
Enter equipment information into the company's inventory management system.
Assist with tracking incoming and outgoing equipment.
Use barcode scanners when applicable to identify and document inventory.
Maintain accurate inventory records and report discrepancies.
Learn the client's inventory processes and internal systems through provided training.
Support accurate equipment tracking and recordkeeping.
Teamwork & Continuous Improvement
Communicate effectively with supervisors, coworkers, and delivery personnel.
Follow established office procedures and operational guidelines.
Demonstrate a willingness to learn new systems and responsibilities.
Assist with process improvements that support efficiency, organization, and customer service.
Take initiative in maintaining a productive and organized work environment.
HEALTH & SAFETY
Follow applicable OSHA regulations and workplace safety procedures.
Maintain clean, orderly, and hazard-free workspaces.
Follow safe handling practices when moving,…