Job description
INTRODUCTION
A & Associates is a reputable staffing agency with a proven track record in screening and recruiting as well as job placement and career development. With more than ten (10) offices throughout the United States, A & Associates is a company that can be trusted to provide a diverse level of services with excellence, diligence and integrity. “Quality In Everything We Do” is far more than our mantra, it is our standard!!
Explore a career with A & Associates, one of the leading providers for temporary, temp-to-hire, permanent placement services and security guard services.
EXECUTIVE ASSISTANT TO THE CHIEF EXECUTIVE OFFICER (CEO)
Department: Executive Office
Reports To: Chief Executive Officer
Position Summary
The Executive Assistant to the Chief Executive Officer (CEO) provides high-level administrative, operational, and strategic support to ensure the efficient and effective functioning of the CEO’s Office.
This position serves as a critical liaison among the CEO, Board of Directors, executive leadership, employees, external partners, and community stakeholders. The Executive Assistant manages complex and sensitive matters with a high degree of discretion, professionalism, confidentiality, and sound judgment.
The successful candidate must be highly organized, proactive, adaptable, and capable of managing competing priorities in a fast-paced, deadline-driven environment. The position requires exceptional communication skills, attention to detail, and the ability to anticipate needs and facilitate timely execution of organizational priorities.
Essential Functions and Responsibilities
Executive Support and Coordination
Manage and prioritize the CEO’s calendar, appointments, meetings, and commitments in alignment with organizational priorities and strategic initiatives.
Coordinate and prepare materials for Board of Directors meetings, executive sessions, leadership meetings, and other high-level engagements.
Anticipate the CEO’s needs and proactively address scheduling conflicts, competing priorities, and time-sensitive matters.
Prepare reports, presentations, briefing materials, correspondence, talking points, and other documents on behalf of the CEO.
Monitor deadlines, commitments, and follow-up activities requiring the CEO’s attention.
Maintain accurate and organized records of CEO-related activities and documentation.
Confidentiality and Governance Support
Maintain strict confidentiality concerning sensitive and privileged information, including Board matters, litigation, negotiations, personnel actions, real estate transactions, and other confidential organizational matters.
Support Board governance processes, including communications, meeting logistics, agendas, materials, documentation, and follow-up.
Coordinate the timely distribution and collection of confidential Board and executive materials.
Maintain appropriate document control and ensure CEO-related records are accurate, complete, current, and readily accessible.
Exercise sound judgment regarding sensitive information and determine appropriate levels of access and communication.
Communication and Stakeholder Engagement
Serve as a professional liaison between the CEO’s Office and internal departments, Board members, executive leadership, external partners, vendors, community stakeholders, and members of the public.
Facilitate clear, professional, accurate, and timely communication on behalf of the CEO.
Screen and prioritize telephone calls, emails, correspondence, invitations, and other communications.
Draft and coordinate responses and correspondence as appropriate.
Build and maintain effective working relationships with individuals at all levels of the organization and with external stakeholders.
Represent the CEO’s Office with professionalism, courtesy, discretion, and responsiveness.
Operational and Administrative Management
Coordinate complex domestic and/or business travel arrangements, including transportation, accommodations,…