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POSITION DESCRIPTION
POSITION DETAILS
Job Title:
Human Resources Coordinator
Division:
Human Resources
Location:
Moorebank
Reporting To:
Head of Human Resources
Direct Reports:
Nil
Employment Status:
Permanent Full-Time
Level:
COMPANY PURPOSE & DELIVERY MODEL
To enrich people’s lives by transforming the built environment
POSITION SUMMARY
Provide timely, accurate and professional administration coordination and support to the Human Resources (HR) team. Specific focus will be on the completion of administrative HR activities including general correspondence recruitment correspondence, new starter administration, coordination of appointments and meetings for interview, and other activities as required.
KEY DUTIES & RESPONSIBILITIES
No.
Responsibility
1.
Onboarding & New Starter Administration
· Preparation and distribution of Contracts of Employment
· Compilation and distribution of New Starter Information packs
· Ensure all New Starter paperwork has been received and saved in employee Personnel file
· Set up for National Police Check Process
· Completing New Starter System Set Up in ELMO, ARMS, Secure ARMS and HR3
· Communicating with Managers, Branch Administrators and the relevant departments to commence New Starter Form completion on the Intranet
· New Starter Auditing ensuring required documentation and licences has been received by HR
· New Starter One Month Check Ins
2.
Offboarding Administration
· Email communication with the relevant managers and departments to commence the offboarding process
· Preparation of Asset Lists
· Completing required system changes for offboarding in ELMO, ARMS and HR3
3.
General HR System Administration
Responsible for assisting the Human Resources team with HR system administration and reporting, including but not limited to:
· Management of the team Inbox
· Saving all employee related documentation in personnel files
· Preparation and distribution of salary review and employment change letters
· Ensuring probation reviews are completed and preparation of probation review letters
· Assisting in photocopying and filing
4.
Learning and Development Administration
· Assisting with apprenticeship and work experience documentation and filing
· Booking and coordination of external training bookings
· Uploading of attendance registers and records into ARMS
· Scheduling attendees for Internal training sessions
· Preparation of training materials
5.
Other Responsibilities
Development and maintain an understanding of Grosvenor Engineering Groups business operations, culture and objectives
Act in a manner consistent with the Grosvenor values.
Build sustainable, professional relationships with key stakeholders at various levels, championing workplace harmony
Contribute to HR through research, development and continuous improvement strategies
Comply with all Grosvenor’s Policies and Procedures, as amended from time to time.
Perform all other duties as requested by the Chief People Officer
ACADEMIC & TRADES QUALIFICATIONS
Desirable
Business administration certification
WORK EXPERIENCE & SKILLS
Essential
Previous experience working in HR administration role (3+ years), supporting a small team, producing and managing high volumes of paperwork
Previous experience in a position requiring high ethical standard of conduct, including the ability to maintain a strict code of confidentiality and to exercise sound discretion.
Advanced computer skills (data entry, database management etc)
PERSONAL QUALITIES & BEHAVIOURAL TRAITS
Show initiative and strong attention to detail.
Demonstrates discretion and highest degree of confidentiality in relation to staff…