This is not a typical receptionist role. A large, people-centred technology business is looking for someone to run the day-to-day operation of its Cape Town office, so that everyone in it can focus on doing their best work.
You’ll look after facilities, suppliers, stock, office events, reception and new starters, lead a small support team, and keep looking for ways to make the office run better. If you notice the little things before anyone else does, and fix a problem rather than wait to be asked, this one is for you.
What you’ll do
Run the day-to-day operation of the office and create a welcoming experience for staff, interview candidates and visitors
Manage reception, visitor enquiries, incoming deliveries, couriers and general office logistics
Coordinate facilities, maintenance, suppliers and service providers
Manage office stock, kitchen supplies and consumables, and coordinate office purchasing
Process office invoices, reconcile supplier accounts and make sure purchases are correctly authorised
Keep meeting rooms equipped and presentation ready
Prepare the office for new starters and support their onboarding
Coordinate office events, internal initiatives and engagement activities
Maintain office documentation, standard operating procedures and admin records, and work with internal teams to improve how the office runs
What you’ll need
At least 5 years’ experience in office administration, office coordination or a similar administrative role
Experience managing suppliers, invoices and general office administration
Confidence with Microsoft Outlook, Word, Excel and Teams, and the ability to pick up new systems quickly
Outstanding organisation, time management and attention to detail
Confident, professional communication and the ability to juggle several priorities in a day
A valid driver’s licence
Nice to have
Experience leading a small support team
What’s on offer
A central, visible role shaping the daily experience of a large office
Real ownership of how the office runs, and room to improve it
A permanent position with an established, well-regarded employer
Cape Town. In Office. Permanent.