Executive Assistant to the CFO and EVP, Brand & Communications in Lund
Every day, we have the opportunity to make a positive impact on our colleagues, partners, customers and society. Together, we pioneer solutions that unlock the full potential of precious resources. Trusted to act on initiative, we challenge conventional thinking to develop world-leading technologies that inspire progress in vital areas such as energy, food, water and shipping.
As we continue to grow, the innovative and open spirit that has characterised Alfa Laval for more than 140 years remains a key part of our culture. It encourages us to explore new ideas, develop our capabilities and create meaningful opportunities for personal and professional growth.
At Alfa Laval, you will become part of a diverse and inclusive workplace built on care, empowerment and collaboration. Here, you will have the opportunity to make a difference by helping develop sustainable solutions to some of the most urgent challenges facing our planet.
The position
We are looking for an experienced and highly organised Executive Assistant to support the CFO and the EVP, Brand & Communications.
In this role, you will provide high-quality executive and administrative support to two senior leaders in key global functions. You will help create structure, ensure effective coordination and contribute to the smooth execution of priorities across Finance, Brand and Communications.
The role requires someone who is comfortable working independently while also collaborating closely with colleagues and stakeholders across a global, matrix organisation. You will become an important point of contact for the two executives, their leadership teams and a broad network of internal and external stakeholders.
Who you are
You are positive, proactive and solution-oriented, with a strong sense of ownership and a natural ability to create structure around people, priorities and processes.
You enjoy working in a dynamic environment where priorities can change, and where good judgement, flexibility and attention to detail are essential. You are comfortable taking initiative, following up on open matters and ensuring that important activities move forward.
You are a confident communicator and a skilled relationship builder who can interact professionally with people at all levels of the organisation. You understand the importance of discretion and integrity when working with sensitive information, and you are able to establish trust with senior leaders and colleagues alike.
You are also interested in how technology can improve ways of working. You are curious about new tools, including AI-supported solutions, and look for practical ways to increase efficiency and improve the quality of executive support.
Your responsibilities
As Executive Assistant, you will work closely with the CFO and the EVP, Brand & Communications. Your responsibilities will include:
Executive and leadership support
· Act as a trusted and reliable partner to the CFO and the EVP, Brand & Communications, helping them manage priorities and execute their responsibilities effectively.
· Provide day-to-day administrative and operational support, including calendar management, meeting coordination and follow-up.
· Help structure and maintain the annual planning cycle for both functional areas, including recurring meetings, key milestones and leadership activities.
· Coordinate leadership team meetings in Finance and Brand & Communications, including invitations, agendas, meeting materials, minutes and follow-up on actions.
· Maintain an overview of priorities, deadlines and agreed actions, ensuring timely follow-up where needed.
· Serve as a professional point of contact for internal and external stakeholders and help coordinate communication across the two functions.
· Anticipate changes in plans and priorities and support the executives with practical solutions when adjustments are…