About Us
Ardmore Roderick is a full-service infrastructure solutions firm that specializes in Utilities, Transportation, Aviation, Rail and Transit, Building and Facilities Projects. We are headquartered in Chicago, IL with offices in Florida, Illinois, North Carolina, Ohio, Pennsylvania, Tennessee and Texas.
Our Vision
Reimagining infrastructure to improve lives and communities
Our Mission
Transforming communities by empowering the best minds to deliver innovative infrastructure solutions
Our Values
We Care: especially about excellence, impact, innovation, inclusion and safety
Job Overview
We are seeking a new Executive Assistant to join our team at Ardmore Roderick. As an Executive Assistant , you will join a team of infrastructure solutions experts working to solve our client’s ever evolving project needs. This opportunity will be located in our Chicago, IL office and will require consistent in-person presence during the work week. Position Summary
The Executive Assistant serves as a strategic business partner and trusted advisor, providing high-level support that extends beyond traditional administrative responsibilities. This role helps the executive establish and manage priorities, advance strategic initiatives, coordinate executive communications, monitor organizational commitments and ensure timely follow-through on critical business objectives.
Key Responsibilities
Strategic Partnership and Executive Priority Management Facilitates alignment across the organization, supports informed decision-making, leads executive-level projects and strengthens accountability for key priorities
Serve as the Executive’s primary strategic support partner, trusted advisor and confidential resource
Help the Executive evaluate and prioritize competing initiatives, commitments, decisions and organizational objectives based on business impact and urgency
Maintain an integrated view of the Executive’s priorities, key milestones, dependencies, risks and required decisions
Act as an extension of the Executive’s office by facilitating communication, reinforcing accountability and promoting timely execution of agreed-upon priorities
Prepare concise executive briefings, decision-support materials, business cases, scenario summaries and strategic recommendations
Anticipate emerging issues, identify potential roadblocks and recommend practical solutions before matters require escalation
Ensure executive decisions and directives are documented, communicated to the appropriate stakeholders and tracked through completion
Leadership Alignment and Organizational Effectiveness Support the Executive in advancing enterprise-wide initiatives, annual goals, operating priorities and strategic plans
Coordinate with members of the leadership team to promote alignment, clarify expectations and monitor progress against key commitments
Facilitate cross-functional collaboration on matters that require coordination among departments, offices or business units
Develop executive dashboards, progress reports, and leadership updates that provide clear visibility into organizational performance and priority initiatives
Synthesize complex information from multiple sources so the Executive can quickly understand key issues, options and recommended actions
Keep the Executive informed of significant organizational developments, risks, opportunities and decisions requiring attention
Strategic Project Leadership
Lead and coordinate special projects on behalf of the Executive, from scope definition through implementation and closeout
Develop project plans, milestones, accountability measures, stakeholder strategies and status-reporting processes
Coordinate cross-functional project teams and resolve routine barriers to maintain momentum and achieve intended outcomes
Conduct research, analysis, and benchmarking to support strategic planning and executive decision-making
Identify and recommend process improvements that strengthen organizational effectiveness, leadership…