As part of the CELS Shared Services team, the Project Coordinator provides coordination and project management support for operational, technical, and process-improvement initiatives. Under the direction of the CELS Project Manager, Strategic Initiatives, the position applies standard project-management, property-management, inventory-control, and administrative principles and techniques to resolve as assortment of moderately complex coordination issues. The position works under normal supervision, follows established directions and procedures, and exercises judgment within defined practices and procedures.
Approximately 60-70% (in year one) of the position’s responsibilities are dedicated to coordinating CELS personal property activities and related administrative, inventory, documentation, and compliance tasks. The remaining 30-40% supports project-management assignments, including Autonomous Discovery efforts with the RAPIDS Lab, coordination with the RPL team, and other CELS or Laboratory initiatives.
The Project Coordinator works with property custodians, CELS personnel, internal stakeholders, project team members, service providers, and occasional external contacts to coordinate activities, maintain accurate information, track schedules and deliverables, resolve routine and moderately complex issues, and provide timely customer service. The position contributes to project and organizational objectives through effective planning, communication, organization, and follow-through.
Key Responsibilities
CELS Personal Property Coordination
Coordinate CELS personal property activities in accordance with applicable laboratory policies, procedures, and established processes.
Maintain accurate personal property records, inventories, documentation, and status information.
Coordinate personal property actions, including acquisitions, receipts, tagging, transfers, relocations, custodial changes, inventories, excess, disposition, and related closeout activities.
Work with property custodians, CELS personnel, Property, Procurement, Finance, Facilities, Information Technology, and other stakeholders to facilitate timely completion of personal property actions.
Track assigned property activities, milestones, pending actions, and required approvals.
Review documentation for completeness, accuracy, and compliance with established requirements; identify discrepancies and coordinate corrective actions.
Support periodic inventories, reconciliations, audits, and reporting activities.
Prepare routine status reports, spreadsheets, correspondence, and other documentation related to CELS personal property.
Coordinate with vendors and service providers, as needed, regarding property delivery, relocation, pickup, disposition, or other related services.
Provide guidance to personnel on established personal property processes and direct complex or policy-related issues to the appropriate subject-matter expert or manager.
Maintain organized electronic and physical records in accordance with laboratory requirements.
Project Management and Planning Support multiple concurrent projects and assignments involving process improvement, technical coordination, operational support, and shared services.
Assist with developing project scopes, work plans, schedules, task lists, dependencies, and milestone tracking.
Coordinate project meetings, prepare agendas, document decisions and action items, and follow up on assigned responsibilities.
Maintain project status information, schedules, action-item logs, risk and issue logs, and performance metrics.
Assist project managers and technical staff with gathering requirements, organizing information, tracking deliverables, and coordinating reviews and approvals.
Collaborate with institutional stakeholders and matrixed project teams to coordinate activities and support project objectives.
Assist with preparing presentations, reports, procedures, process documentation, communications, and other project…