ASR International is seeking a Student Support Registrar Assistant to support The Center for Seabees and Facilities Engineering (CSFE) and Naval Civil Engineer Corps Officer School (CECOS) located in Port Hueneme, CA. CECOS provides Seabees, Civil Engineer Corps (CEC) officers, facility engineers and environmental professionals with the necessary skills, knowledge and education to enhance lifelong learning and to provide quality support to the fleet. CECOS offers focused, relevant training to both military and civilian students in all facets of facilities planning, acquisition, public works, Seabee readiness and environmental management. This program supports the CSFE Administrative Directorate (N1), CSFE Finance Directorate (N8), and
CECOS Training Department (N7).
On-site Office Location: Naval Base Ventura County (NBVC) - Building 1444, 3502 Goodspeed Street, Port Hueneme, CA 93043
Responsibilities: On a daily basis, review and process student registration requests using the
enterprise Navy Training Reservation System (eNTRS).
On a daily basis, using the Unit of Action list provided by CECOS, determine if students on the initial roster have completed course prerequisites.
On a daily basis, monitor seat quota limit for each course to ensure enrollment requirement is met.
Inform the Course Director via email 60 days prior to course convene date if the course enrollment quota has not been met.
Send student roster via email to Course Director 45 days prior to course convene date and keep additional registration requests in a waitlist status.
Send email reminder to Course Director to make any necessary adjustments to student roster 30 days prior to the course convene date.
Upon receipt of student roster 30 days prior to course convening, confirm accuracy of student email addresses with the Course Director and notify waitlisted students that they will remain on the waitlist until the final student roster is confirmed.
In order to actively manage the student roster within the 45- to five-day window prior to convene date, respond within two business days to any inquiry or action from the Course Director regarding student roster.
Lock student roster five days prior to convene date to prevent any additional student self registration.
On the course convene date, confirm final student roster with the Course Director.
On the course completion date, confirm graduation roster with the Course Director.
Upon receipt of graduation roster from the Course Director, no later than three days after the course completion date, update the student’s status to “graduated” in the Corporate enterprise and Training Activity Resource System (CeTARS).
Create and send certificates of completion for the graduated students no later than ten days after the course completion date.
Check registration email inbox daily and respond to inquiries within two
business days.
Answer incoming phone calls, check voicemail on a daily basis, and respond to voicemail within two business days.
On a daily basis, process incoming paper registration requests and prerequisite waiver requests.
Refer incoming students to the CECOS registration section of the NETC website for instructions on how to create an eNTRS account and submit registration requests.
Create eNTRS accounts and submit registration requests for students who do not have DoD ID numbers or are administratively precluded from creating their account.
Correct any graduation roster discrepancies per Course Director’s request upon Registrar validation of discrepancy.
Generate and send Available Seat Report on the first Monday of each month to CECOS Course Directors to assist in meeting student quota.
Generate and send Graduation Rosters Report on the last business day of each month to CECOS Course Directors for validation.
Required Qualifications: U.S. Citizenship required.
Minimum Education: High School Diploma
Minimum Experience: One (1) year of relevant experience. A Bachelor’s degree may substitute
for relevant…