Role: Contract Specialist
Department: Legal
Reports To: Chief Financial Officer, with day-to-day direction from General Counsel
Location: Herndon, Virginia (US) – Hybrid (minimum 3 days on site per week). Occasional travel to the UK, less than 20%
This is NOT a remote position.
Role Overview
As Assured continues to grow, the volume of contracts with customers, partners, and vendors is growing too, and so is the demand on General Counsel’s time.
The Contract Specialist will be the first point of contact for review of all contracts. This role triages incoming requests from sales, operations, and other teams. The Contract Specialist will, under the direction of the General Counsel, resolve routine matters using standardized, pre-approved language and current templates and escalate matters, as necessary, to the General Counsel.
The Contract Specialist will be responsible for maintaining Assured’s contract template repository and approved-language library, keeping them current and making sure the business uses the correct versions. The Contract Specialist will work closely with the legal teams in the US and UK as well as with the CFO.
The role is based in our Herndon, VA office and requires a minimum of three (3) days per week on site.
Key Responsibilities
Contract Intake & Triage Serve as the first point of contact for contract review requests from sales, operations, and other internal teams.
Establish and maintain a uniform method for submitting contracts for review, along with internal SLAs for turnaround times.
Triage incoming requests by type, risk, and urgency, and route them appropriately.
Confirm that each request uses the correct, current template. Identify expired or superseded versions and replace them.
Contract Review & Markup Review customer, partner, and vendor agreements, including NDAs, MSAs, SOWs, service descriptions, and SLAs, against Assured’s templates and approved-language library.
Prepare redlines and tracked-changes markups using approved fallback positions.
Compare successive drafts of contracts under negotiation and summarize the changes between versions.
Perform a first review of Data Processing Agreements, Business Associate Agreements, and other compliance-related documents against approved positions.
Escalation to General Counsel Independently resolve routine matters that fall within pre-approved positions.
Escalate matters, as necessary, to General Counsel and other decision makers, such as non-standard liability, indemnity, IP, data protection, and termination terms.
Act as the escalation point for non-legal staff on standard contract questions.
Template Repository & Approved-Language Library Own and maintain Assured’s repository of contract templates, including version control, retirement of outdated templates, and communication of updates to the business.
Maintain a library of approved clauses and fallback positions.
Track recurring negotiation issues and recommend template or playbook updates.
Contract Administration & Reporting Validate executed contracts before they are entered into the contract database prior to execution, including checking signatures, dates, and final versions.
Manage execution of contracts through e-signature platforms such as DocuSign and Adobe Sign.
Maintain awareness of key contract dates, including renewals, expirations, and notice periods, in coordination with Client Services.
Report to General Counsel and the CFO on contract status, volumes, turnaround times, and recurring issues.
Qualifications
Experience 2+ years of experience in contract review or contract management, either at a law firm specializing in technology or in-house at a technology company.
Experience reviewing enterprise agreements, including licensing agreements, NDAs, master services agreements, partner agreements and compliance-related documents such as Business Associate Agreements and Data Processing Agreements.
Demonstrated experience owning and maintaining a legal document or template repository,…