Job Profile:
Administrative Operations Specialist 2
Job Family:
Administrative Operations
Time Type:
Full time
Apply before 11:59 PM Arizona time the day before the posted End Date.
Minimum Qualifications:
Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary:
Supports and instructs those served by the department with routine to intermediate queries, applies fundamental knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.
Job Description:
Position Salary Range: $50,000 - $55,000 per year; DOE
Under the direction of the Business Operations Manager, the Business Operations Specialist performs a broad scope of fiscal duties and provides guidance to staff in support of ASU policies and procedures for the core business team and supports Educational Outreach and Student Services. This position assists with the basic payment processing, organizing, coordinating and oversight of the business operations functions in accordance with established University goals, priorities, timelines, funding limitations and/or other specifications. This position is intended to cover a broad range of fiscal responsibilities to support these program areas under Educational Outreach and Student Services. The ideal candidate will be self-motivated, have high attention to detail, possess exceptional organizational and customer service skills, and have the ability to work well in a fast-paced, deadline-driven environment.
What’s in it for you:
Arizona State University offers a comprehensive benefits package that includes valuable employee benefits to enhance the total compensation of its staff. This package includes: ( Click here to explore options )
Tuition Reduction Program for staff members, their spouses, and dependents, available on day one.
Low-cost health, dental, vision, and life insurance benefits.
Retirement program designed to promote long-term savings and provide income upon retirement.
Paid time for volunteer and professional development.
10 Paid Holidays and competitive Vacation and Sick accruals each Pay Period.
Wellness program for preventative health education and screenings.
Disability and leave program for income protection.
Employee assistance for free and confidential behavioral health services.
ASU Discounts to sports/events along with discounts with ASU partnerships.
This is an in-person, full-time position with a standard schedule of Monday through Friday, 8:00 am to 5:00 pm.
Essential Duties:
Fiscal Operations & Financial Management (45%) financial transactions in ASU Financial Management Systems in accordance with University policy
Monitor a variety of account expenditures and ensure fiscal accuracy and compliance
Maintain departmental purchasing card(s), including daily management, documentation retention, and monthly reconciliation
Pull monthly reports and perform monthly account reconciliation according to procedures
Oversee and ensure accuracy of purchasing processes within departmental units
Provide oversight to ensure fiscally sound business operations
Assist with audit requests and gather required financial documentation
Maintain document retention in accordance with EOSS & University policy
Operational Support, Compliance, Customer Service (45%) Assist students and staff with their trip requests and expense reports; Ensure compliance with University travel and reimburse.
Provide guidance on ASU Travel policies and procedures, including Concur system support
Work independently and exercise professional judgment as a knowledgeable resource for staff and students
Stay current on ASU and departmental policies and procedures to ensure accurate processing and compliance
Provide solutions to customers, colleagues, and students; recommend procedural improvements to management
Advise and…