Job Profile:
Enrollment and Records Specialist 2
Job Family:
Enrollment and Records
Time Type:
Full time
Apply before 11:59 PM Arizona time the day before the posted End Date.
Minimum Qualifications:
Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary:
Provides intermediate to complex process-related strategy and direction for the use and maintenance of enrollment and student records information systems to ensure high quality delivery of student registration services.
Job Description:
Max Pay - Depends on Experience:
$48,600- $55,000 per year; DOE
Under general supervision, interprets, encodes, and maintains degree requirements with regards to general academic and curricular activities and actions in accordance with priorities set by the Office of the Provost.
Essential Duties
Maintain course schedule and room schedules in the university systems
Accurately interpret, encode, verify, and maintain degree programs (majors, minors, concentrations, emphasis areas and certificates) throughout a variety of degree audits
Maintains knowledge of structure and location of various data sources to assist in creation of queries and applications utilizing that data
Assist with data management within PeopleSoft to support course and faculty needs forecasting
Provide on-going training to users in assigned units by way of email, phone or in-person sessions
Maintain knowledge of the university scheduling process, including class logistics
Create and maintain documentation for processes and projects
Plan and prioritize workload to meet set deadlines
Develops work plans in accordance with established unit and program objectives and funding limitations
Supervises, leads, trains, and monitors the activities of assigned student staff
Troubleshoot and resolve issues submitted
Create and maintain documentation for processes and projects
Plan and prioritize workload to meet set deadlines
Support the development and tracking of annual goals and strategic plan for recruitment function
Provides consultative assistance in the adaptation of events logistics to achieve desired outcomes
Maintains collaborative rapport with appropriate departments, centers and units to assess event needs and develop event recommendations and plan
Develops and facilitates workshops, meetings or conferences with high impact on program and/or participants; coordinates logistics, scheduling and participant communications; reviews and approves all final billings for payment
Manage Kuali submissions including course proposals, new program admissions, and micocertificates
Assist with Assessment program entry
Coordinate with GOEE and the learning and teaching hub on online programming
Desired Qualifications
Knowledge of DARS or other degree audit package
Knowledge of and experience with curriculum process and higher education systems and related business principles
Skill in project management and customer service
Skill in written and oral communication skills
Ability to create and update website pages, including posting copy and loading images to websites
Demonstrated experience using good organizational skills
Experience working with technical/specification writing and documentation
Experience with software applications including PeopleSoft, MS Office, and Adobe Acrobat.
Skill in applying the principles, techniques and methods of teamwork, compromise and collaboration to produce desired outcomes
Skill in event execution
Knowledge of financial and event policies and procedures
Knowledge, Skills and Abilities
Excellent communication
Highly organized
Aptitude to collaborate with others
Ability to adapt
Microsoft and Google software knowledge
Working Environment
Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and…