Job Profile:
HR Services Specialist 2
Job Family:
HR Services
Time Type:
Full time
Apply before 11:59 PM Arizona time the day before the posted End Date.
Minimum Qualifications:
Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary:
Performs human resources activities in the areas of recruitment, retention, benefits, and troubleshooting payroll issues. Provides services as a resource contact disseminating information on rules, regulations, procedures, and statutes.
Job Description:
The School of Life Sciences is seeking a Department Human Resources Specialist . The Department HR Specialist, will provide human resources support and coordination for the School of Life Sciences, with responsibilities spanning recruitment, hiring, onboarding, employee job and position changes, separations, flexible work arrangements, payroll reporting and reconciliation, and employee affiliations. Serves as a resource to hiring managers and supervisors, ensuring employment transactions are processed accurately and timely in accordance with university policies and procedures. Maintains confidential personnel records, supports compliance and audit requirements, and contributes to efficient HR operations through accurate record keeping, reporting, and process coordination.
Position Salary Range: $55,000 - $60,000 annually
Essential Duties:
Provide guidance to hiring managers and supervisors on recruitment processes, position requirements, and effective sourcing strategies to support successful hiring outcomes.
Coordinate recruitment, hiring, and onboarding for university staff and student employees, serving as a resource to hiring managers throughout the process. Responsibilities include managing Workday recruitment requisitions, preparing job postings, screening applicants, participating in interviews, coordinating job offers, and ensuring required onboarding activities and new hire checklists are completed.
Coordinate and process Flexible Work Arrangements (FWAs), ensuring required documentation, approvals, and Workday updates are completed in accordance with university guidelines and established procedures.
Process and coordinate employee job and position changes, including promotions, salary adjustments, FTE changes, additional pay requests, supervisory and departmental changes, renewals, and other employment updates in accordance with university policies and procedures.
Coordinate employee separation processes, including preparing and processing required documentation and supporting involuntary termination procedures as needed.
Send pay period time reporting deadline email reminders, coordinate biweekly time reporting activities by running and reviewing reports before payroll close to verify time entry, approval, and other relevant statuses, and download and maintain post-close reports for recordkeeping and reconciliation.
Review and reconcile payroll reports to ensure accurate and timely payroll submissions, investigate and resolve discrepancies, and maintain appropriate supporting documentation for audit purposes.
Administer affiliation requests for the School of Life Sciences, including courtesy affiliations, contingent workers, adjunct affiliations, affiliated faculty, and volunteers, in accordance with applicable university procedures.
Maintain accurate, organized, and confidential electronic personnel records in accordance with university policies, applicable records retention requirements, and relevant state and federal guidelines.
Utilize Workday and other HR systems, databases, and software to process employment transactions, maintain records, prepare reports, and support the accurate and timely completion of HR activities.
Evaluate existing HR processes and workflows to identify opportunities for improvement, recommend practical solutions,…