Job Profile:
Administrative Operations Specialist 3
Job Family:
Administrative Operations
Time Type:
Full time
Apply before 11:59 PM Arizona time the day before the posted End Date.
Minimum Qualifications:
Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Description:
Thunderbird School of Global Management (TSGM) is currently hiring a program manager to coordinate and direct the activities and functions of its executive-level and Spanish-language master’s programs. Under administrative direction, the program manager ensures that the goals and objectives of the program are accomplished in accordance with policies, priorities, time limitations, or other specifications.
Position Salary Range:
$57,900 - $62,000; commensurate with education and experience
Essential Duties:
Develops and monitors daily operations and coordinates degree program activities.
Oversee logistics, scheduling and target audience communications for class weekends and other events.
Receives and responds to a variety of student inquiries in both English and Spanish through different channels; addresses problems, issues and/or concerns including, but not limited to onboarding, schedule, class selection, classroom issues/team projects and use of online resources; routes issues as appropriate to ensure optimal resolution for student success.
Monitors student progress toward graduation; maintains and updates electronic records to ensure ongoing accuracy and availability of information.
Monitors inventory of materials and supplies.
Partners and maintains working relationships with various departments within Thunderbird and ASU including, but not limited to: Student Success, Recruiting and Admissions, Faculty, Alumni Engagement, Instructional Design and Learning Experience, Enterprise Technology, Registrar, Student Billing Services, Financial Aid, Graduate College, and catering.
Supervises the preparation of budget proposals; establishes expenditure controls and recommends the allocation of resources within the limitations of the budget.
Oversees the evaluation program’s effectiveness to develop and implement the goals and objectives of the degree including improved methods of program delivery; evaluation methodology design and implementation including analysis of results and takes or recommends proper action based on outcomes.
Desired Qualifications:
Demonstrated experience working in a higher education environment, specifically with a graduate student population
Professional fluency in Spanish ( intermediate level )
Demonstrated ability to deliver prompt and solution-oriented customer support
Excellent communication skills
Experience and sensitivity working with colleagues and students from backgrounds and a commitment to fostering an inclusive work and learning environment in which students from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive.
Experience in fostering partnerships and developing understanding of needs, issues, and problems
Experience in planning, analyzing, and coordinating activities and establishing priorities.
Working knowledge of Microsoft Office software (Outlook, Word, Excel, PowerPoint)
Experience in ASU enterprise software (Peoplesoft, Salesforce, Slack, Zoom, Canvas)
Experience in using project management software (Monday.com)
Skill in simultaneously managing and appropriately prioritizing multiple projects and tasks in a dynamic work environment
Demonstrated success working in team environments with a constructive approach to challenges
Flexible and adaptive to changing priorities
Working Environment:
Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.
Required to stand for varying lengths of time and walk…