Job Profile:
Enrollment and Records Specialist 2
Job Family:
Enrollment and Records
Time Type:
Full time
Apply before 11:59 PM Arizona time the day before the posted End Date.
Minimum Qualifications:
Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary:
Provides intermediate to complex process-related strategy and direction for the use and maintenance of enrollment and student records information systems to ensure high quality delivery of student registration services.
Job Description:
Salary Range: $48,600 - $60,800 per year; DOE
The Gary K. Herberger Young Scholars Academy (HYSA) invites applications for the position of Registrar and Testing Coordinator. The Registrar and Testing Coordinator develops and maintains accurate documentation of student records. Working in collaboration with the administrative team, this position also supports student-facing operations, including, but not limited to, student information system, enrollment, registration, testing, and dual enrollment.
The Gary K. Herberger Young Scholars Academy is a learning environment designed for highly gifted students in grades 7-12 located on the Arizona State University West Valley campus. Funded by an endowment from the Herberger Family and supported by ASU, the Gary K. Herberger Young Scholars Academy was founded to address the needs of academically and intellectually gifted students in the Phoenix area. The Herberger Academy accepts qualified students who have completed the 6th-grade curriculum and are 11 years of age by the student start date. Designed for gifted students who thrive in a highly engaging learning environment, the academy personalizes students’ education by merging individual academic talents and interests with advanced college preparatory coursework and mentorship opportunities. Students at the academy experience a broad-minded, paradigm-shifting education. Herberger Academy scholars engage with dedicated instructors in a small and caring community, with the resources available at a major research university. Upon enrolling in the academy, students first become immersed in an integrated middle school-level curriculum at an accelerated pace. They then complete high school credits while exploring and pursuing their intellectual interests through Cambridge coursework and connections made accessible at Arizona State University. For more information about our school, please visit our website at https://herbergeracademy.asu.edu/ .
This is an In-Person position at the West Valley campus. Schedule is: Monday - Friday, 7:30 AM to 4:30 PM.
Essential Duties:
Serve as Academy Registrar and maintain accurate student records, transcripts, cumulative files, enrollment documentation, and graduation information.
Ensure student records are maintained and released in compliance with FERPA and Academy procedures.
Process student records requests and support student onboarding and withdrawal activities.
Administer the Student Information System (SIS), ensuring the accuracy and integrity of student data.
Collaborate with the site principal to develop the master schedule and coordinate class enrollment and student schedules.
Coordinate and publish student progress reports and report cards, and maintain academic and distribution groups.
Create, distribute, and manage school forms and related documentation.
Coordinate external testing programs, including Cambridge, Advanced Placement, PSAT, SAT, PreACT, and ACT.
Manage testing enrollment, communications, staffing, facilities, reporting, and testing data for Academy leadership and staff.
Coordinate dual enrollment in ASU and Universal Learner courses, including applications, documentation, enrollment, scheduling, and family communications.
Serve as the primary backup for front office operations, providing visitor…