About This Position
The Assistant Property Manager will lead and support a diverse team responsible for building maintenance, minor construction, and custodial operations. This role oversees skilled trades including plumbing, electrical, and HVAC, ensuring all services meet City of Austin policies and standards. The Building Servies Assistant Manager will coordinate vendor contracts, conduct property inspections, respond to occupant needs, and contribute to budget planning and long-term operational strategies. A strong commitment to safety, compliance, and effective problem-solving is essential.
Job Description:
Purpose:
Supports the Property Manager in managing all aspects of a single property or portfolio of properties including operational and financial activities.
Duties, Functions and Responsibilities:
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Directs and provides support to the Building Services staff by performing cross-functional duties as necessary.
Coordinates and supervises the activities of division consisting of skill craft positions including plumbing, electrical, Heating Ventilation Air Conditioning (HVAC), etc., involved in minor construction, building maintenance, and related activities as well as the activities of the Building and Grounds (or Custodial) staff assigned to building portfolio.
Responds to occupant needs and ensures that administrative, building, technical, and custodial staff resolves problems.
Ensures that all services provided to properties are in compliance with City of Austin (COA) and Building Services policies, procedures, regulations, and contractual obligations and standards.
Conducts periodic property inspections, recommending and/or approving alterations, maintenance, and reconditioning.
Coordinates contracts for and oversees vendor services.
Provides recommendations and assists in the development of short- and long-range plans.
Assists in the development of property and departmental budget, and monitors budget expenditures.
Fosters COA and departmental safety culture and enforces safety rules.
Writes technical reports.
Responsibilities - Supervisor and/or Leadership Exercised:
Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.
Knowledge, Skills, and Abilities:
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of management principles.
Knowledge of fiscal planning and budget preparation.
Knowledge of maintenance operations.
Knowledge of applicable legislative and legal requirements.
Knowledge of City practice, policy and procedures.
Knowledge of supervisory and managerial techniques and methods.
Knowledge of financial terms and principles.
Knowledge of intermediate analytical and quantitative skills.
Skill in oral and written communication.
Skill in handling multiple tasks and prioritizing.
Skill in using computers and related software applications.
Skill in data analysis and problem solving.
Skill in planning and organizing.
Ability to perform personnel management.
Ability to establish and maintaining good working relationships with other City employees and the public.
Ability to provide efficient, timely, and courteous customer service.
Ability to conduct basic financial analysis.
Ability to comprehend, analyze and interpret documents.
Ability to develop and utilize systematic processes and continuous improvement principles.
Skill in planning and organizing.
Ability to perform personnel management.
Ability to establish and maintaining good working relationships with other City employees and the public.
Ability to provide efficient, timely, and courteous customer service.
Ability to conduct basic financial analysis.
Ability…