THIS IS A NON-CIVIL SERVICE POSITION
Salary Range:
$44,779.00 - $71,032.00 Annually
Hiring Salary Range:
$47,779.00 - $57,905.50 Annually
Get to Know Us
Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant, diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact, both on the job and in the community, while serving its citizens. Join us in making Baltimore a great place to live and work. In the City of Baltimore, we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or are interested in learning more, explore our opportunities and benefits programs. We are excited to have you as a part of the City of Baltimore Team! The city offers medical, prescription drug, dental, vision, optional life, AD&D, and FSA plans. This office also supplies wellness programs, support groups, and workshops. You can learn about our benefits here: https://humanresources.baltimorecity.gov/hr-divisions/benefits
Job Summary
The Administrative Assistant provides high-level administrative, operational, and logistical support to the Group Violence Intervention (GVI) team. This position ensures the efficient coordination of daily operations, cross-agency communication, documentation compliance, and data tracking aligned with the Mayor’s Office public safety strategy. This role is critical to maintaining the integrity, organization, and accountability infrastructure that supports violence reduction efforts targeting individuals and groups at highest risk of involvement in gun violence.
Essential Functions
Administrative & Operational Support
· Manage calendars, scheduling, and logistics for call-ins, custom notifications, case review meetings, and community events.
· Prepare meeting materials, agendas, briefing documents, and post-meeting summaries.
· Coordinate travel, procurement, and reimbursement requests in compliance with municipal policies.
· Maintain office supply inventory and vendor coordination.
· Maintain organized electronic and physical filing systems.
· Support onboarding logistics for new hires.
GVRS Event & Call-In Coordination
Support planning and execution of:
· Call-in meetings
· Custom notifications
· Interagency case review sessions
· Community partnership convenings
· Track attendance and maintain confidential documentation.
· Ensure participant materials and resource packets are prepared and distributed.
Data & Documentation Management
· Enter and maintain participant data in case management systems.
· Track referrals, service linkage, and engagement milestones.
· Assist in preparing monthly, quarterly, and annual performance reports.
· Support data requests from Mayor’s Office leadership and external evaluators.
· Maintain confidentiality and compliance with data-sharing agreements.
Cross-Agency Coordination
· Serve as liaison between:
· Law Enforcement Partners
· Community-based organizations
· Social service providers
· Prosecutor’s Office
· Mayor’s Office leadership
· Coordinate interdepartmental communications and follow-ups.
Fiscal & Procurement Support
· Process invoices, contracts, and purchase requests.
· Track program expenditures.
· Support grant documentation and compliance requirements.
Public & Community Interface
• Serve as first point of contact for visitors, stakeholders, and community partners.
• Maintain professional and confidentiality in handling sensitive information.
• Support coordination of community engagement events and press-related logistics (as assigned).
Community & Stakeholder Support
· Assist with stakeholder communications.
· Prepare outreach materials and informational documents.
· Support public safety briefings and community presentations.
Minimum Qualifications
Education:
Associate’s or Bachelor’s degree in Public Administration, Criminal Justice, Social Work, or related field…