About Us:
BW Design Group is a fully integrated architecture, engineering, construction, system integration, and consulting firm committed to helping our clients realize their most critical goals from Strategy to Commercialization. As the only firm born from a manufacturing technology company to become an independent and fully integrated firm, we combine deep domain expertise in the manufacturing environment with an approach that is built to serve the dynamic needs of our clients. Rooted in our distinct culture of Truly Human Leadership, we cultivate the leaders who will define tomorrow and partner with our clients in the food & beverage, life sciences, industrial, and advanced technology industries to build the future of manufacturing and technology.
Barry-Wehmiller is a diversified global supplier of engineering consulting and manufacturing technology for the packaging, corrugating, sheeting and paper-converting industries. By blending people-centric leadership with disciplined operational strategies and purpose-driven growth, Barry-Wehmiller has become a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world.
Job Description:
We are seeking an organized, proactive, and detail-oriented Administrative Assistant to provide day-to-day support across our office. This is a great opportunity for a mid-level administrative professional looking to build on their experience supporting teams, clients, and leadership in a collaborative environment.
You will join one of our 45 offices in the US, be part of a committed team of over 1,500 professionals, and work in teams independently. You will be welcomed into a rapidly growing business and team and empowered to make an impact. You will be valued, cared for, and challenged on your path to becoming a world-class professional and surrounded by leaders who are committed to creating an environment that enables you to realize your own success and fulfillment.
When you join Design Group as an Administrative Assistant, you join a team that will challenge and position you for growth. In this role, you will support industry experts to help the world’s leading companies solve their most difficult problems. You will join our Portland, OR office and partner with seasoned leaders, technical specialists, and subject matter experts.
Key Responsibilities
Work from the Portland reception desk and serve as a welcoming point of contact for clients, visitors, recruits, vendors, and team members
Assist with day-to-day business and administrative operations, under general supervision and act on own initiative. Make daily impact with your skills and expertise
Serve as first point of contact for visitors and clients; manage reception, office, kitchen, and conference room readiness as needed
Provide general administrative support to executives, leadership, team members, clients; tailoring approach to each's priorities and working style
Manage calendars, schedule meetings, and help leaders stay organized and prepared
Coordinate meetings, including agendas, materials, logistics, lunches, and follow-up
Support interview process and onboarding of new team members
Prepare and format presentations, reports, and other business materials. Create, update, and upload articles to company intranet
Serve as a professional point of contact for internal and external stakeholders, routing requests and ensuring timely follow-through. Provide accurate and organized solutions
Coordinate team meetings, offsites, client meetings, and company events & celebrations
Track deadlines, action items, and follow-ups
Receive and distribute incoming mail; manage outgoing shipments and correspondence
Maintain and organize electronic and physical records and files
Monitor, maintain, restock office and kitchen supply inventory as needed
Track material costs utilized by office and project teams, generating monthly reports
Assist with project setup and tracking in…