About Us:
Afinitas, headquartered in St. Louis, Missouri, is a global leader in equipment, forming systems, and essential accessory products that support transportation, water, and utility precast concrete infrastructure worldwide. We provide industry-leading production equipment; highly engineered formwork; and a broad portfolio of precast concrete, electrical, and construction accessories, along with structural products and systems designed for bridge, highway, and heavy construction applications. Afinitas is part of BW Forsyth Partners, LLC, the investment group of global manufacturing and engineering consulting firm Barry-Wehmiller, a $3 billion organization with nearly 12,000 team members, united by a common belief: to use the power of business to build a better world.
Job Description:
JOB SUMMARY
The Executive Assistant will support the needs of a remote based CEO and the HQ executive team, working closely with various functional teams on internal communication development and deployment, industry and company event coordination and execution, and other internal program support.
ESSENTIAL FUNCTIONS & RESPONSIBLITIES
Calendar management for Chief Executive Officer, including maintaining an executive calendar of core business planning and industry events
Plan and coordinate key internal and external events for executive leadership team (i.e. customer trips, offsite executive meetings, holiday parties, business update meetings, team building activities)
Manage the monthly creation, translation and distribution of the company newsletter; source stories and develop creative content to illustrate and bring to life company culture and values, along with highlighting People and Culture efforts
Ensure the development of clear, concise, and error-free communications and collateral with an understanding of employee needs and company/culture tone of voice
Partner with People and IT teams to ensure Brite Sign technology is utilized as a tool to provide branded and timely dissemination of internal communication, creating templates for site focused content and acting as corporate administrator of the software.
Manage internal branding program through development, procurement, distribution, and financial tracking of branded collateral
Centralize the planning and coordination of Afinitas service and recognition programs to create a highly organized and culturally aligned experience
Schedule, book, and coordinate domestic and international travel (including flights, ground transportation, hotels) for Chief Executive Officer, if requested
Welcome candidates, customers and guests, providing a warm, red-carpet experience
Assist in onboarding new team members in the St. Louis office
Ship (FedEx, UPS) various documents, collateral, marketing materials, IT equipment to support CEO and HQ office needs
Field calls and forward requests to appropriate team members where necessary
Work closely with other Executive and Administrative Assistants within the organization on collaborative projects
Maintain awareness of written/visual communication best practices and ensure development of skillset to implement them when appropriate
Note: the duties and responsibilities described above are not exhaustive and additional assignments, duties, or responsibilities may be required with this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Afinitas in its sole discretion.
QUALIFICATIONS
Associates Degree in Business, Communications, Marketing, English or other related field, preferred
Previous executive experience from a similar profession/corporate background
Ability to work with confidential materials and quickly build trust among key stakeholders
Excellent organizational skills and attention to detail
Ability to manage multiple tasks simultaneously and adapt to shifting priorities
Positive mindset with a problem solver “can-do” attitude
High level of proficiency in MS Office Suite (Outlook, Word, Excel),…