Job Description Summary
The Initiative for Health Care Economics at Bentley University is looking for a fractional Program Assistant to own the planning and execution of four signature initiative events over the coming year. This is a part-time, afternoon-based role (no more than 2hrs week, some weeks zero, generally 2:30–5:00 PM, with no more than four evening commitments) is ideal for a highly organized, self-directed professional who thrives on turning ideas into well-run, memorable events. You will work directly with the program lead, Prof. Benjamin Chartock (Economics Department) and serve as the operational backbone of each initiative — from first planning call through day-of execution and post-event follow-up.
This is a limited-term position through June 30, 2027, with possibility of extension.
Essential Functions
Lead end-to-end planning for four initiative events per year: build timelines and run-of-show documents, manage budgets, and keep every workstream on schedule.
Coordinate all event logistics, including dealing with distinguished guests, organizing & communicating AV needs, materials, and staffing or volunteer coverage.
Manage invitations, registration, and RSVP tracking; maintain clean attendee and stakeholder lists with CRM-style accuracy.
Draft event communications — save-the-dates, reminders, briefing documents, and thank-you/follow-up notes.
Serve as day-of point person: oversee setup, greet and manage guests and speakers, troubleshoot in real time, and lead breakdown.
Track expenses and produce a brief post-event recap for each initiative, capturing attendance, outcomes, and lessons learned.
Provide light administrative support between events: scheduling planning meetings, keeping shared documents current, and following up on action items.
Minimum Qualifications
Bachelor’s degree
Proven experience planning and executing events — galas, programs, trade shows, private events, or large meetings — from concept through completion.
Exceptional organization and follow-through; comfortable juggling multiple event timelines at once without dropping details.
Strong written and verbal communication skills and a warm, professional presence with guests, vendors, and stakeholders.
Proficiency with standard tools (Google Workspace or Microsoft Office, spreadsheets, shared calendars); experience with registration or CRM tools a plus.
A proactive, resourceful mindset — you anticipate problems, propose solutions, and don't wait to be asked.
Work Environment
Reliable afternoon availability on weekdays, with flexibility to be on-site for the four event dates (some may fall outside normal hours) for planning walkthroughs and event management
Hybrid role with the majority of work performed on campus; remote work is available when appropriate
Typical office setting with extensive computer work and sitting
Pay Transparency
At Bentley we offer a “ total rewards ” package designed to attract, motivate, retain, and reward our employees. This includes competitive compensation, robust benefits, career development and opportunities, generous paid time off, workplace flexibility and a positive, engaging employee experience. In alignment with the Massachusetts Pay Transparency Act and our commitment to equity and transparency, we’re disclosing the salary for this role. This position has a fixed hourly rate of $20.00.
If you have questions about the salary or need additional information, please contact us at GA_HR_Employment@bentley.edu .
Bentley University requires references checks and may conduct other pre-employment screening.
DIVERSITY STATEMENT
Bentley University strives to create a campus community that welcomes the exchange of ideas, and fosters a culture that values differences and views them as a strength in our community.
Bentley University is an Equal Opportunity Employer, building strength through diversity. The University is committed to building a community of talented students, faculty and staff who reflect the…