JOB OVERVIEW
The Finance team plays a crucial role in the success of Billion Dollar Boy Group (BDB), ensuring the business operates efficiently, remains financially healthy, and has access to accurate and timely financial information to support decision-making.
We are looking for a proactive, highly organised and detail-oriented Global Finance Assistant to join our team on a 12-month fixed-term contract to provide maternity cover.
Working closely with the Global Finance Manager and Global Head of Finance, you will support the day-to-day financial operations across our global group of companies, including BDB Ltd, BDB Inc, IMCompanion and Creator Authority Inc.
This is a varied, hands-on role covering key accounting processes, including raising sales invoices, processing and reconciling supplier invoices, bank reconciliations and maintaining accurate financial records across multiple entities.
You'll play an important part in ensuring our finance processes run smoothly, taking ownership of your responsibilities while maintaining a high level of accuracy and attention to detail.
We're looking for someone who is comfortable working in a fast-paced, international agency environment, takes initiative and is always looking for opportunities to improve processes and find smarter, more efficient ways of working.
WHAT DOES GREAT LOOK LIKE?
As Global Finance Assistant, you'll take ownership of key financial processes across the BDB Group, ensuring transactions are processed accurately, deadlines are met and financial information is maintained to a high standard.
You'll work closely with the wider Finance team and stakeholders across the business, proactively resolving queries, improving processes and supporting the smooth running of our global finance operations.
Accounts Payable & Purchase Ledger
Multi-currency transactions: Ensure accurate processing and reconciliation of transactions across GBP, USD and other currencies, investigating and resolving any foreign exchange discrepancies.
Influencer invoice management: Carry out daily checks to ensure all influencer invoices have been successfully imported from Companion into Xero, reviewing and posting invoices with accurate coding, clear descriptions and appropriate supporting information.
Project cost allocation: Ensure influencer and other project-related costs are correctly linked to the relevant Salesforce opportunities, investigating and resolving any discrepancies.
Purchase invoice processing: Process all other supplier invoices and business overheads in Xero daily, ensuring accurate nominal coding, VAT treatment and appropriate approval.
Supplier reconciliations: Regularly reconcile supplier statements, identifying missing invoices or discrepancies and ensuring all costs are accurately captured ahead of month-end close.
Unallocated transactions: Investigate and resolve unmatched payments, unidentified receipts and incorrectly coded transactions, ensuring the ledgers remain accurate and up to date.
Supplier onboarding: Manage the setup of new suppliers, ensuring the necessary due diligence, verification and internal approvals have been completed.
Purchase orders: Raise ad hoc purchase orders as required, ensuring the correct allocation and approval processes are followed.
Accounts payable inbox: Monitor and manage the AP inbox, responding promptly to queries from internal and external stakeholders and ensuring issues are resolved efficiently.
Expenses & Corporate Cards
Spendesk management: Oversee employee expenses and card transactions submitted through Spendesk, conducting reviews at least weekly to ensure accurate project and nominal coding, clear descriptions, appropriate VAT treatment and valid supporting receipts.
Expense posting: Ensure employee expenses are accurately recorded in Xero on a weekly basis.
Paid media spend: Work closely with the Paid Media team, holding regular reviews to verify credit card transactions, ensure all spend is accurately reconciled and allocated…