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Job Description:
The Expense Team Manager in Bangalore will help build, support and oversee key functions across the local Bangalore BXCI Expense Team, with responsibility for overseeing the team on performance of multiple day-to-day expense operations, developing team members, and driving process improvements across travel & entertainment (T&E) and invoice allocation workflows. This role requires a candidate who is highly motivated, detail-oriented, and able to operate effectively in a fast-paced environment supporting a wide variety of functions.
A strong background in Finance, Accounting, and expense operations is required. The successful candidate will bring significant experience in T&E and invoice allocation processes, expense policy adherence, expense reporting/status updates, and hands-on expertise with expense systems and workflow approvals. It is essential that the team member has managerial presence and can apply sound judgement to help improve operational efficiencies for the global team. We are looking for a collaborative and forthcoming individual who is able to identify risk and guide the team using both sound judgement and technical skills. The individual must be exceedingly capable of managing a very heavy workload, identifying priorities and working along with as well as delegating to team members.
In addition to oversight responsibilities, the manager will ensure the India COE team develops strong proficiency in BXCI expense coding structures, invoice coding requirements, cost center allocations, and entity-specific expense classifications. The role will oversee accurate coding of invoices and expense allocations across complex BXCI structures while maintaining consistency with firm policies and financial reporting standards.
Key Responsibilities:
Core Expense Operations & Oversight
• Lead the day-to-day management of T&E expense allocations and invoice allocation
processes assigned to the Inda team, ensuring accuracy, timeliness, and compliance with
allocation procedures and firm policies.
• Oversee accurate invoice coding across BXCI expense codes, cost centers, entities, and
allocation structures, ensuring the team understands and applies the firm’s coding
framework.
• Review and resolve complex or unclear invoice coding scenarios and provide guidance to the
team on appropriate expense classification.
• Contribute to expense status reporting, including tracking approvals, aging, bottlenecks, and
resolution plans.
• Field questions regarding invoice status and provide technical guidance for related
workflows.
People Leadership & Stakeholder Management
• Manage, mentor, and develop junior team members; set priorities, provide coaching, and
ensure coverage for critical processes.
• Serve as a key point of contact for employee questions related to allocations, approvals, and
expense process expectations.
• Train new India employees on expense management processes. Train team members on
BXCI expense codes, invoice coding standards, allocation procedures, and system
workflows to ensure consistent application across the team.
Systems Ownership (EAS + Concur) & Process Improvement
• Provide system administration support for Expense Allocation System (EAS) and operations
(queue oversight, data maintenance, user support, and issue escalation) especially during
hours when the New York team is not available.
• Assist with technical system troubleshooting and user assistance.
•…