Arbutus Medical is a rapidly growing medical device venture developing a portfolio of procedure kits to streamline surgery “outside the OR”, starting with orthopaedic trauma procedures in the ER.
Our team is growing, and we're looking for a detail-oriented Finance Coordinator to keep our day-to-day financial operations accurate and on time. You'll own core transactional accounting, including accounts payable, vendor payments, employee expenses, and customer payments. Your work will help us close each month on time and stay audit-ready as the company scales.
Reporting to the Director of Finance, you'll be the main contact for vendors and internal departments on invoices, approvals, and payments. You'll work closely with teams across the company to make sure spending is coded correctly, approved, and paid on time. This role suits someone early in their accounting career who wants hands-on experience, likes getting the details right, and wants to grow with a scaling company.
What We Offer
Competitive salary (budgeted base salary of $55,000 - $65,000)
An exciting opportunity to get in at the ground floor of a growing venture
Flexible working hours and hybrid work arrangements
Extended health benefits
Professional development funding
A purpose-driven workplace with passionate teammates who want to help patients and make a positive difference in the world
Key responsibilities:
Accounts Payable
Code and review AP invoices so each one has the right GL account, department, and tax treatment
Confirm that invoices and expenses are approved by the right department leader before payment
Follow up with departments on uncoded or unapproved invoices so AP is complete and accurate at month-end
Prepare and run the AP payment run twice a month
Set up and maintain vendor payments in our third-party payment platform
Investigate and resolve outstanding or disputed AP invoices with vendors and internal teams
Ensure invoices from Dext and other intake tools are recorded accurately and on time
Answer vendor inquiries and reconcile vendor statements to the AP sub-ledger
Prepare AP aging reports and flag overdue or unusual balances
Vendor Management
Maintain the vendor master file, including setting up new vendors and keeping vendor records current
Verify vendor banking details before adding or changing them, to prevent payment fraud
Collect and keep W-9 and W-8 forms from US vendors
Employee Expenses
Review expense reports in Expensify for correct coding, tax amounts (GST/PST/HST), receipts, and completeness
Upload approved US expense reports to our third-party platform for payment
Cash & Accounts Receivable
Post customer payments and deposits accurately and on time
Clear and reconcile the Suspense GL account regularly and investigate unidentified items
Month-End, Year-End & Audit Support
Help the Senior Accountant complete the month-end close on time by completing AP, expense, and cash tasks by set deadlines
Help prepare year-end working papers and supporting schedules
File and organize supporting documents so records are always ready for audit
Find recurring issues or manual steps and suggest ways to improve them
Requirements
Degree or diploma in Accounting or a related field (preferred)
1–2 years of accounting experience, ideally in AP or full-cycle bookkeeping
Working knowledge of Canadian sales taxes (GST/PST/HST)
Experience with Xero, Expensify, Dext, or similar tools (an asset)
Intermediate Excel skills (VLOOKUPs, INDEX Match, pivot tables)
Enrolled in or interested in pursuing the CPA program (an asset)
Desired Capabilities and Traits
Strong attention to detail and commitment to accuracy
High ownership mindset; works well independently and as part of a team
Spots issues early and resolves them proactively
Strong organizational skills and the ability to manage multiple priorities
Meets deadlines reliably, especially during month-end and payment runs
Communicates clearly and professionally with vendors and internal departments
Why this role, and…