The Business Services Directorate (BSD) provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success. Led by the Chief Financial Officer, Brookhaven’s Business Services Directorate includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, Digital Transformation Office, and the Business Operations Offices. The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab’s fiscal matters and its approximately $900 million annual budget.
The Business Services Directorate (BSD) has an opening for a Business Specialist position within the Business Operations Office supporting the Innovation, Science and Security Directorate (ISS) Business Office. This individual will report to the Business Operations Manager for the ISS Directorate Business Office.
Essential Duties and Responsibilities:
Serve as the Contract Administrative Representative (CAR) for the ISS Business Office staff in providing all procurement responsibilities:
Process purchase requisitions which entail assisting the end user in obtaining supplies and services. Work with staff to ensure proper documents are provided with requisitions including statement of work, justification for non-competitive procurements (JNCP), and other documents.
Process invoices ensuring that they are properly authorized interacting with Accounts Payable (AP), Procurement and Property Management (PPM), and department personnel. Resolve potential problems with invoices including proper documentation.
Work with technical reps to ensure compliance to contract terms and conditions.
Proactive monitor, report and track procurements. This is a full process; from requisition generation to contract close out.
Adhere to all BNL business rules, allowable cost monitoring and compliance.
Operating in a team environment and remaining flexible with assignments while serving in a diverse and international population.
Demonstrated commitment to working safely, acting ethically, and taking personal accountability for operational excellence.
Required Knowledge, Skills, and Abilities:
Bachelor’s degree in accounting, finance/business or directly related field or equivalent experience based on 2:1 (experience: college) years.
4 years of relevant work experience
Clear, concise, professional communication and interpersonal skills.
Knowledgeable of GAAP/CAS/FAR requirements as related to areas of responsibility.
Microsoft Office including Excel.
Applies independent judgment that demonstrates ability to effectively prioritize and meet deadlines.
Able to identify and resolve issues encountered within own area of responsibility.
Ability to establish routine contacts and provide detailed and complex information that will be used to make decisions of business consequences.
Should be a flexible team player who will successfully interact with both the scientific and business staff and will be motivated to assist Business Operations Manager as requests arise.
Preferred Knowledge, Skills, and Abilities:
Knowledge of Enterprise Resource Planning Systems (ERP) including the extraction and reporting of data.
Familiarity with PeopleSoft and the ability to generate queries and reports.
Extensive knowledge of the Laboratories Financial system, policies and procedures.
Environmental, Health & Safety Requirements:
Ability to work at a computer and keyboard for extended periods.
Ability to maintain concentration and attention to detail to ensure accuracy.
Other Information:
Visa Sponsorship is not available for this position
This is a full-time, onsite position located in Upton, New York
Brookhaven Laboratory is committed to providing fair, equitable, and competitive compensation. The full salary range for this position is $82,950 - $124,350 / year. Salary…