The Business Services Directorate (BSD) provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success. Led by the Chief Financial Officer, Brookhaven’s Business Services Directorate includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, Digital Transformation Office, and the Business Operations Offices. The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab’s fiscal matters and its approximately $900 million annual budget.
Position Description
The mission of the Procurement and Property Management (PPM) Division is to provide support for purchasing services, materials, equipment, and supplies for Brookhaven National Laboratory operations and programs. The Procurement and Property Management Division does the following:
Provides internal customers with quality products and services in a timely manner at the lowest cost of ownership, i.e., “best value” using best commercial practices.
Supports the Laboratory’s socioeconomic programs by using reliable small, small disadvantaged, women-owned, service- disabled veteran owned and HUB (historically underutilized business) Zone businesses.
Ensures that acquisitions are conducted in compliance with BSA’s Prime Contract, applicable statutes and regulations, and in accordance with the highest ethics and standards.
Oversight of BNL Property Management Program to effectively track and account for BNL assigned Government Property.
PPM has an opening for a Contracts Specialist I or a Sr. Contracts Specialist position within the Procurement and Property Management Department. This individual will report to the Subcontracts Manager.
Essential Duties and Responsibilities:
Work under limited supervision, within established procedures and guidelines
Provide procurement expertise and leadership to meet technical, schedule, and budget requirements. Oversee and/or conduct supplier site visits
Prepare and present reports on procurement activities, including source and price justification, as applicable
Document procurement files and perform the contracts administration, as applicable
Support and adhere to requirements of procurement's small business and socio-economic plan
Processes higher complexity, risk, priority, and dollar value procurements
Demonstrated commitment to working safely, acting ethically, and taking personal accountability for operational excellence
Required Knowledge, Skills, and Abilities:
BA or BS degree in a business field
Seven (7) years of direct procurement experience, preferably in federal government procurement
Experience with the Federal Acquisition Regulation (FAR)
Possess an advanced understanding of the procurement business discipline, regular business contact within and outside the Laboratory or other Federal facility/agency to obtain and provide detailed and complex information, tracks, organizes, and analyzes procurement information
Anticipate and establish paths to avoid problems and manage administrative processes on behalf of management
Develop and implement internal procedures
Ability to identify and resolve complex problems in procurements
Knowledge of information processing software, such as Microsoft Office, including Word, Excel, and PowerPoint
Skilled at establishing positive working relationships at all levels, internal and external, and sets a positive example for productive teamwork
Helps expand working relationships and demonstrates the ability to effectively influence relationships
Solid research, analytical, creative problem-solving, sound judgment, and decision-making skills
Excellent attention to detail
Ability to handle deadlines and pressure situations
Advanced, clear and concise verbal and written communication
Effective and efficient time/resource…