Subcontracts Administrator, Millennium Space Systems
Company:
Millennium Space Systems
Millennium Space Systems, a part of Boeing Defense, Space and Security (BDS), is a fast, agile small satellite company focused on national security space. Our missions have direct impact to global security, like missile warning and Earth observation.
Our team is curious, bold and innovative. We take risks, innovate and explore new techniques and technologies. We influence change because we challenge the status quo. And when we watch our satellites launch, we know each one of us made it happen.
Job Summary: The Subcontracts Administrator I supports the administration and execution of subcontracts for company programs and operations. Under the guidance of experienced professionals, this role assists with solicitations, proposal reviews, subcontract awards and modifications, supplier coordination, invoice processing, and subcontract documentation. The position works with cross-functional teams and suppliers to help monitor subcontract requirements, performance, schedule, quality, delivery, and financial status. The Subcontracts Administrator I also supports compliance with company procedures, FAR/DFARS requirements, trade compliance obligations, DCAA audit expectations, and AS9100 standards. This is an early-career professional who is organized, detail-oriented, eager to learn, and interested in developing a career in subcontracts, contracts, procurement, supply chain, or business operations. This position is onsite at our office in El Segundo, CA.
This position’s internal job title is Procurement Agent. Our team is currently hiring for level 1 or 2.
Position Responsibilities:
Support the subcontract lifecycle, including: preparing and issuing RFPs, RFQs, and RFIs
Tracking supplier responses and maintaining solicitation records
Assisting with proposal reviews and fact-finding activities
Supporting subcontract awards, execution, and modifications
Maintain accurate subcontract records in accordance with controlled-document and configuration-management processes
Assist with monitoring supplier compliance, performance, schedule, delivery, quality, financial status, risks, and opportunities
Coordinate with internal stakeholders, including Legal, Security, Procurement, Trade Compliance, Engineering, Manufacturing, Program Management, Program Controls, Supply Chain, and Quality Assurance
Support subcontractor communication and help track deliverables, milestones, documentation, and contractual obligations
Assist with invoice processing by reviewing invoices, reconciling charges with company cost-tracking tools, and coordinating with Accounts Payable to resolve discrepancies
Prepare subcontractor performance reports, metrics, graphs, and charts for internal stakeholders
Support supplier improvement activities and document results
Apply company procedures and support compliance with applicable FAR/DFARS, DCAA, AS9100, trade compliance, and legal requirements
Participate in departmental process-improvement and efficiency initiatives
Perform other related duties as assigned
Basic Qualifications (Required Skills/Experience):
Bachelor’s degree in supply chain management, Business, Finance, Accounting, Contracts, Procurement, or a related field; or equivalent relevant experience
Proficiency with Microsoft Office, particularly Excel, Word, and Outlook
Strong organizational, communication, collaboration, and attention-to-detail skills
Ability to manage multiple priorities, meet deadlines, and handle sensitive information appropriately
This position requires the ability to obtain a US Security Clearance for which the US Government requires US Citizenship. A final U.S. clearance Post Start is required
Preferred Qualifications (Desired Skills/Experience):
0–2 years of relevant experience, including internships, co-op assignments, academic projects, or entry-level work
Willingness and ability to learn government contracting, procurement, and compliance…