Entity:
People, Culture & Communications
Job Family Group:
HR Group
Job Description:
The Talent Acquisition Coordinator is responsible for coordinating and managing the day-to-day operational activities of the Talent Acquisition function. The role oversees recruiting-related invoicing and vendor administration, conducts audits of background screening, advertising spend, and referral programs, serves as a primary liaison between Talent Acquisition and external partners such as Indeed, and provides administrative support throughout the hiring process as needed. This individual identifies and resolves operational issues, ensures compliance with established processes, maintains accurate records and reporting, and supports recruiters and hiring managers with onboarding, offer administration, and other recruiting operations activities as needed. The role is critical to maintaining process efficiency, financial accuracy, vendor accountability, and a positive hiring experience for candidates, recruiters, and business stakeholders.
The Talent Acquisition Coordinator enables efficient, compliant, and cost-effective recruiting operations by managing critical administrative, vendor, financial, and process activities that support the Talent Acquisition team. This role serves as the operational backbone of the recruiting function, ensuring recruiting systems, vendors, invoices, audits, and hiring processes run smoothly so recruiters can focus on attracting and hiring talent.
Financial Administration
Manage all Talent Acquisition vendor invoicing and payment processing, ensuring invoices are accurate, approved, and submitted on time.
Track and reconcile recruiting-related expenditures, including advertising spend, vendor costs, and other Talent Acquisition investments.
Assist with budget tracking, spend reporting, and invoice audit activities to ensure financial accuracy and accountability.
Vendor & Partner Management
Serve as the operational contact for recruiting vendors, including Indeed and background screening providers.
Coordinate issue resolution, billing inquiries, account administration, and ongoing vendor support activities.
Monitor recruiting vendor performance and support optimization efforts.
Audits & Compliance
Administer the employee referral bonus program, including eligibility verification and payment coordination.
Conduct audits of background checks, recruiting spend, invoices, referral bonus payments, and other recruiting activities to ensure accuracy, compliance, and appropriate controls.
Maintain recruiting records and documentation in accordance with company policies and procedures.
Recruiting Operations Support
Serve as a central resource for recruiting operations questions, process guidance, and administrative support.
Provide offer and onboarding support during periods of high hiring volume or recruiter capacity constraints, assisting candidates through offer acceptance, pre-employment requirements, and onboarding activities to ensure a smooth transition into the business.
Reporting & Process Improvement
Produce and maintain recruiting operational reports and records.
Identify opportunities to streamline processes, improve data accuracy, and reduce administrative burden for recruiters, hiring managers, and candidates.
Support implementation of process improvements, system enhancements, and operational best practices.
Education:
Associate's or Bachelor's degree in Human Resources, Education, Business Administration, Organizational Development, or a related field preferred.
Experience:
Minimum of 2 years of experience in recruiting coordination, human resources, talent acquisition operations, payroll, finance, or administrative support.
Experience managing invoices, budgets, expense tracking, or vendor payments.
Experience working with external vendors and internal stakeholders to resolve issues and ensure service delivery.
Experience maintaining accurate records, conducting audits, and supporting compliance-related…