Accounting & Finance Specialist Job Description
Facility: Brazos Valley Food Bank (BVFB) Status: Part-time (non-exempt , 12-16 hrs/wk)
Position: Accounting & Finance Specialist (AFS) Department: Administration
Reports to: Accounting & Finance Professional (AFP)
Job Summary:
The Accounting & Finance Specialist (AFS) is responsible for BVFB’s day-to-day bookkeeping and accounting administrative tasks. Working hours can be spread throughout M-W or M-T, in whatever way is best for the organization and the employee.
Job Duties:
General Bookkeeping Preparation, processing, and recording of remote deposits.
Entry of payments into inventory system.
Cash, credit card, and online giving reconciliations.
Monitoring and assisting with accounts payable processing, including gathering. supporting documentation and approvals.
Assist with gathering information for and preparation of annual budget.
General ledger and journal entries, assistance with month-end procedures.
Maintain excel spreadsheets containing financial information.
Assists with payroll.
Financial Reporting Assist AFP with historical data and reporting for: Annual organizational budget development
Monthly financial compilations
Funding applications and progress reports
Grant/Contract reimbursement requests
Director and Manager questions about expense coding, balances, budget to actuals, etc.
Special Events Assist with the collection, count, tracking, and deposit of funds during various special events and fundraisers hosted throughout the year
Assist AFP with reconciliation and reporting of event and fundraiser proceeds and expenses
Clerical Bill and expense preparation for bill payment
Bank deposit preparation
Maintain orderliness of paper files (vendor, grants, contracts, audit, etc.)
Organization of electronic files (saving and labeling and/or correctly filing) per BVFB system
Other, including, but not limited to data entry, scanning, saving, labeling, and/or correctly filing
Other Proactively assist BVFB in adhering to GAAP, auditor and donor restrictions and recommendations.
When directed by the AFP, work with independent financial auditors who audit BVFB annually, as well as external CPAs who prepare the monthly financial compilations, to provide needed data, information, and reports.
Other duties as assigned
Qualifications
Educational Required: High School Diploma
Preferred: Some job-related college coursework
Professional Required: Minimum of 2 years of bookkeeping experience or equivalent combination of education and experience.
Proven ability to work collaboratively with other staff/departments to complete tasks.
Preferred: Experience tracking expenses for grants.
Experience with non-profit financials, including tracking restricted funding.
Knowledge, Skills, and Abilities Computer/Technical Skills Required: Proficiency in accounting software.
Proficiency in Microsoft Office, in particular Excel and its full range of functions
Experience working with and saving to a public drive
Proficiency using email (Outlook) and web-based tools
Experience in Adobe Acrobat
Experience using a copier, scanner, shredder, multi-line phone system, and remote deposit terminal.
Preferred: Proficiency in QuickBooks Online Advanced
Experience with other non-profit management tools (donor databases, inventory management software)
Other Must be conscientious, with meticulous attention to detail
Must be highly organized and structured
Must understand the importance of precision and timeliness in financial transactions
Ability to understand the importance of their role within the Administration Department, as well as the larger organization
Ability to set priorities and plan effectively
Ability to manage multiple tasks with attention to detail, minimal direction and proven follow-through
Clear understanding of the importance of communication with supervisor, as well as others across the organization
Exceptional customer service skills – audio and written, internally and…