Job Description:
Job Title: Admission Specialist
Location: Poplar Bluff, MO
Department: Recovery Services
Employment Type: Full-Time
Job Summary:
Are you passionate about helping others while creating a welcoming and supportive experience for individuals seeking care? As an Admission Specialist, you will play a vital role in connecting clients to life-changing behavioral health and recovery services. This position offers the opportunity to make a meaningful impact, work alongside a compassionate and collaborative team, develop valuable healthcare administration skills, build relationships with clients and referral partners, and contribute to an organization dedicated to improving lives every day.
The Admission Specialist serves as a key point of contact for clients entering services and is responsible for coordinating admissions, managing referral activity, maintaining census information, and supporting clinical and billing processes. This role requires exceptional customer service, attention to detail, strong organization skills, and the ability to manage multiple priorities in a fast-paced healthcare environment.
Located in Poplar Bluff, Missouri, this role offers the chance to build a rewarding career while serving a community known for its welcoming atmosphere, outdoor recreation opportunities, and strong sense of connection. If you enjoy helping others, thrive in a team environment, and are passionate about supporting access to quality care, we encourage you to apply.
This position offers…
· Employee Assistance Program – 24/7 counseling services, legal assistance, & financial consultation for you and your household at no cost
· Mileage Reimbursement – Company paid for work functions requiring travel
· Employee Discounts – Hotels, Theme Parks & Attractions, College Tuition
· Workplace Culture - An environment cultivating employee wellbeing, valuing each individual's humanity, and actively promoting a healthy, joyful workforce
· Additional Perks & Benefits - Scroll down to bottom of this post to learn more
Key Responsibilities:
· Coordinate the admission process for new clients, ensuring a positive and welcoming experience from first contact through intake.
· Facilitate client screenings by phone and in person to determine service needs and eligibility.
· Maintain professional relationships with referral sources, clients, and team members while providing outstanding customer service.
· Manage referral activity and maintain waiting lists in accordance with applicable standards and guidelines.
· Complete admission documentation and enter client demographic, financial, and consent information into applicable databases.
· Coordinate insurance and financial information with care management and billing teams to ensure timely processing.
· Monitor and maintain program census information to support operational and reporting requirements.
· Assist clinical staff with administrative tasks, correspondence, forms, and documentation.
· Conduct chart reviews, filing activities, and follow-up on documentation deficiencies within required timeframes.
· Enter and maintain accurate data within established timelines and reporting requirements.
· Collaborate with departments to ensure admissions, transfers, and discharges are processed accurately and efficiently.
· Perform other duties as assigned by leadership.
Education, Experience, and/or Credential Qualifications:
· High School Diploma or General Equivalency Diploma (GED).
· Previous administrative, customer service, healthcare, behavioral health, admissions, or intake experience is preferred.
· Proficiency with Microsoft Word, Excel, and other computer-based systems.
· Knowledge of confidentiality requirements related to mental health and substance use treatment preferred.
Additional Qualifications:
· Current driver's license, acceptable driving record, and current automobile insurance required.
· Successful completion of background screening, including criminal record, driving record,…