Role: Office Coordinator
Reports into: Senior People Partner
Location: Canary Wharf, London
Contract Type: Part time, Permanent (job share)
Working Days: Two days one week, three days the next
Working Hours: 8am - 4:30pm on working days
Who we are:
Broadwick is a multifaceted international company with headquarters in London who create, develop, own and operate a diverse portfolio of venues, spaces, events and experiences.
We believe in redefining spaces and how people experience music, art, culture and recreation by breaking down the traditional barriers. Our history and heritage is deeply rooted in music, building a portfolio of 20 global festivals before selling the portfolio in 2019 to focus on our growing portfolio of venues that includes Printworks London, Depot Mayfield Manchester, Drumsheds London, Exhibition White City and Magazine London.
Collectively we strive to push boundaries and disrupt the cultural landscape by combining big thinking, bold ideas and commercial intelligence to produce spaces and experiences for discerning audiences in inspiring locations.
Our team:
Our people are at the heart of everything we do. We're proud to attract and hire a diverse group of talented individuals who are excited to be part of our mission. But it's not just about recruitment for us, we’re focused on helping our team grow, develop into leaders, and build a strong, values-driven culture that aligns with our goals.
We’re all about creating an inclusive, innovative, and supportive workplace where everyone feels valued and inspired to do their best work. By fostering a sense of collaboration and belonging, we make sure our people thrive, which in turn helps us achieve success as a company.
What we’re looking for:
You’ll be the friendly face that welcomes everyone to the office each day! Along with managing the reception desk, you’ll ensure the Broadwick office runs seamlessly, whilst offering support to our other offices across London when needed. From handling general admin tasks to ensuring the team has everything they need to do their best work; you’ll keep things running smoothly every day.
What you’ll be responsible for:
Front of House and Office Coordination
Creating a welcoming, professional experience for colleagues, guests, clients and candidates, and acting as a trusted first point of contact.
Keeping the office running smoothly, including shared inboxes, calls, meeting spaces, access, post, deliveries and supplies, and supporting our other offices when needed.
Leadership Support and Diary Management
Sharing diary management and day-to-day PA support for leadership, coordinating meetings, appointments and arrangements, and keeping priorities and diary changes clearly communicated.
Helping leaders stay organised through meeting preparation, correspondence, expenses and ad hoc administrative support, handling sensitive information with discretion.
Administration and Purchasing
Sharing responsibility for general administration, purchase orders and purchasing processes, keeping receipts and records accurate and up to date, and following through on orders and queries.
Keeping office projects and actions updated on monday.com, and supporting the rollout of business processes, systems and operational initiatives.
People and Culture
Working with the People team to coordinate new-starter preparations and office inductions, and organise training logistics and related administration.
Supporting culture and engagement initiatives, internal communications and team activities, including company guestlists for Broadwick Live shows and other events.
Facilities and Workplace Safety
Coordinating with building management, cleaners, suppliers and security to keep our offices safe, tidy and well maintained, following up repairs, servicing and access requirements.
Supporting routine safety checks, including fire-alarm testing, responding to day-to-day facilities issues and helping prepare office spaces, seating and equipment as needs…