POSITION SUMMARY
The Project Manager, Proteostasis Project, supports the Buck Institute's leadership of a multi-participant project focused on proteostasis. Reporting into Technology Transfer & Business Development, this role works closely with the Buck lead Principal Investigator and scientists to manage Buck's internal and external obligations under the agreements.
The Project Manager is responsible for coordinating project reporting, identifying and reporting inventions, coordinating compliance, preparing meetings and presentations, and serving as the day-to-day liaison between Buck and Project Team Members. The role is scientist-facing and team oriented. It does not process payments or execute agreements; those functions remain with Finance, Grants and the Institute's authorized signatories, whom this position supports with documentation and tracking.
KEY RESPONSIBILITIES
Project Coordination and Reporting Serve as the day-to-day administrative point of contact with the funding representative and the broader project team in coordination with the Buck PI and Business Development.
Coordinate, consolidate and submit monthly technical and financial status reports, milestone and deliverable packages, the Project Plan and other documentation required under the agreement, in the format and by the deadlines the funder requires.
Issue reporting and deliverable templates communicate deadlines and any changing requirements, and enforce internal deadlines.
Proactively identify late, incomplete, or at-risk contributions and work with the responsible team member, collaborating institution, and project leadership to resolve issues.
Maintain a comprehensive compliance calendar of every obligation, deliverable, milestone and reporting deadline under all the agreements supporting the project from kickoff through close-out.
Maintain the consolidated project file on behalf of the Buck and make it available to co-lead university collaborator.
Meetings, Agendas and Presentations Arrange agendas, briefing materials and presentations for team and funder encounters, including the program kickoff, monthly progress meetings, milestone reviews, annual PI review meetings and funder site visits.
Work with the co-lead PIs and team member scientists to assemble clear, accurate slides and summaries of progress against program metrics and milestones.
Organize internal team meetings, including co-lead PI governance meetings, Technical Advisory Board meetings and Translation Advisory Board meetings; record decisions and track action items to completion.
Attend monthly funder meetings with the PI, and track the program's 90% annual meeting attendance requirement.
Coordinate logistics for site visits and in-person reviews at Buck and, as needed, at co-lead’s location and other team member locations.
Invention Identification and Reporting Work with Buck scientists to recognize potentially patentable results early and route them to the Business Development team.
Collect invention disclosures and other intellectual property information and prepare their disclosure to the funder.
Track each team member’s election of title, and report as appropriate.
Track joint inventions and assist with the negotiation, execution and maintenance of inter-institutional agreements.
Coordinate periodic training for team scientists on prompt invention disclosure, as the OTA requires.
Liaison with Team Members Serve as Buck's counterpart to co-lead's program and contracts staff, and support governance, decision logs and escalations under the associate agreements.
Serve as the working contact for PIs, grants officers and technology transfer offices for all team member institutions.
Manage the funder direction protocol: when any team member receives direction affecting scope, schedule, budget or milestones, flag it so the team coordinates a response before acting.
Coordinate preparation and track the status of all related agreement amendments and modifications, including option…