Paralegal
Department: Legal
Reports to: Chief Legal Officer / General Counsel
Location: Remote
Employment type: Full-time
About the role
BusPatrol is seeking an experienced Paralegal to support a broad range of legal, litigation, corporate, and business-support activities. This role is designed for a career paralegal who is comfortable operating in an in-house legal environment, managing multiple priorities, and partnering with internal stakeholders and external counsel.
The ideal candidate brings strong litigation support skills along with practical experience in a corporate or technology-focused legal department, preferably complemented by prior law firm experience. This person will be a highly organized, detail-oriented, and trusted partner who can independently manage workflows, maintain accurate records, and help the Legal team respond efficiently to business needs.
What you’ll do
Litigation and legal matter management
- Maintain and update the company’s litigation and legal matter tracker, including active, closed, and anticipated matters, as well as matters in which the company is not a party but that may affect its business.
- Track key deadlines, filings, hearings, discovery obligations, insurance information, outside counsel, matter status, and next steps.
- Organize and maintain matter files, pleadings, correspondence, agreements, productions, and other legal records.
- Support collection efforts, case preparation, and coordination with internal business partners and outside counsel.
- Manage litigation holds, including issuing hold notices, tracking custodian acknowledgments, and confirming preservation with internal business partners and outside counsel.
- Assist with legal research and factual investigations as directed by attorneys.
Discovery and records requests
- Provide litigation support throughout the discovery process, including identifying, collecting, organizing, reviewing, and producing responsive documents.
- Assist with document review, quality control, privilege and confidentiality considerations, redactions, and production preparation.
- Coordinate with internal stakeholders to locate and preserve potentially responsive information across systems, business units, and records repositories.
- Support responses to Freedom of Information Act (FOIA), Public Records Requests (PRR), and similar records requests by conducting structured searches for relevant records and helping organize responsive materials.
- Help document search efforts, track production status, and escalate issues or gaps to the appropriate attorney.
- Handle subpoenas and third-party records requests, including coordinating responsive materials and preparing records custodian declarations.
Insurance and certificates of insurance
- Maintain insurance-related records, policies, claims documentation, certificates of insurance, and related correspondence.
- Coordinate with the company’s external insurance team, brokers, carriers, and other relevant parties.
- Assist with gathering information needed for claims, renewals, coverage inquiries, and litigation-related insurance matters.
- Monitor follow-up items and ensure relevant legal and business stakeholders have current insurance information.
Requests for proposals and procurement support
- Support the RFP and procurement process by reviewing legal requirements and working with the proposal team to complete corporate forms, certifications, and affidavits, such as non-collusion, debarment, conflict of interest, vendor registration, and W-9 forms.
- Gather responsive company information and documentation from relevant business partners.
- Review submissions for completeness, consistency, and confidentiality concerns, and prepare confidentiality and trade secret redactions.
- Track exceptions to contract terms and other requested deviations, and flag such exceptions for attorney review.
- Maintain a library of standard certifications, good standing certificates, certificates of insurance,…