My client, a U.S. based, globally- established and growing law firm are seeking a detail-oriented and proactive accountant to join their finance team. Approximately 60% of the role is dedicated to client billing, with the remainder supporting the firm’s wider financial operations.
Role Overview
Approximately 60% of this role is dedicated to billing: owning the monthly billing cycle, issuing accurate and timely client invoices, and managing receivables. The remaining 40% covers key financial processes, ensuring accuracy, compliance, and efficiency across accounts payable, cash management, and regulatory reporting. This role is critical in maintaining the financial integrity of the firm and supporting audit and compliance requirements.
Key Responsibilities
Billing (approx. 60%)
Prepare, review, and issue client invoices and pro formas in line with engagement terms, fee arrangements, and client billing guidelines
Own the monthly billing cycle, including pre-bill review of time entries and work in progress (WIP), and liaise with fee earners and billing partners on adjustments and write-offs
Maintain client and matter billing set-up, including rates, fee arrangements, billing instructions, and client-specific invoice and e-billing requirements
Process credit notes, rebills, and invoice adjustments, ensuring appropriate approvals and correct VAT treatment
Monitor outstanding receivables and aged debt, follow up on overdue invoices, and report on collections to partners and finance leadership
Reconcile the billing ledger to the general ledger and prepare billing and WIP reports (e.g. aged WIP, realisation) for management
Respond to client and internal billing queries promptly and professionally
Accounting and Compliance (approx. 40%)
Manage the Accounts Payable function, including invoice processing, approvals, and supplier payments
Oversee cash receipts and ensure accurate and timely posting of client and office account transactions
Perform bank reconciliations and resolve discrepancies promptly
Prepare and submit VAT returns in compliance with regulatory requirements
Assist with internal and external audits, including preparation of supporting documentation
Maintain accurate financial records and ensure compliance with legal and regulatory standards, including Solicitors Accounts Rules
Support month-end and year-end closing processes, including billing cut-offs and revenue/WIP reconciliations
Liaise with internal stakeholders and external partners
Requirements
Proven experience in a similar accounting role, preferably within a law firm or professional services environment
Hands-on experience in law firm or professional services billing, including pre-bill review, invoicing, and collections
Strong understanding of Accounts Payable, cash handling, reconciliations, and VAT
Experience supporting audits and working with auditors
Familiarity with local accounting issues and regulations
Knowledge of legal accounting rules and client account management is an advantage
Excellent attention to detail and organisational skills
Proficiency in Microsoft Excel and accounting software (Elite 3E, particularly its billing modules, would be an advantage)
Strong communication and problem-solving abilities, including confidence working with fee earners and partners on billing matters