- Where
- Dubai, Dubai, United Arab Emirates
- Level
- Mid
My client, a leading international law firm are looking for an experienced Legal Secretary to join their growing team
Roles and Responsibilities
Audio typing via digital dictation and copy typing of legal documents and correspondence
Formatting, editing, and preparing documents in line with the firm’s house style
Assisting with the preparation of trial bundles and ad hoc legal project support
Opening new client matters and liaising with due diligence teams
Maintaining accurate electronic and hard‑copy filing systems, archiving, and database management
Proactively managing complex diaries and multi-zone scheduling of meetings, seminars, and client events
Coordinating internal and external meetings, lunches, and conference calls
Inbox management and handling telephone queries
Drafting internal communications with confidence and reports on behalf of Partners
Attend meetings were requested to take detailed notes and action logs and proactively follow up with action owners to ensure completion within agreed timeframes.
Preparing PowerPoint presentations, pitches, and other client‑facing materials
Maintaining and updating CRM records
Arrange end‑to‑end complex travel, including multi‑destination international itineraries, coordination of different modes of transport, accommodation and airport transfers
Manage all visas, permit and travel documentation, ensuring sufficient lead time and compliance with jurisdiction‑specific requirements
Remain flexible and responsive, managing last‑minute changes to travel and schedules calmly and efficiently when required
Ensure all follow‑up meetings and actions arising from travel are diarised promptly, tracked and progressed to completion
Coordinating couriers, mail handling, and tracking deliveries
Supporting billing processes, supplier payments, and general financial administration
Ensuring compliance with firm policies, quality standards, and CLPD requirements
Providing planned and urgent cover for other teams and covering the reception desk as required
General ad‑hoc administrative duties as they arise.
Apply today for immediate consideration.